Tuition Support for Employees

You’re eligible for tuition assistance after completing your new hire probationary period of full-time employment as a faculty, staff, UNITE HERE or LiUNA bargaining unit member. You must remain in a full-time position while enrolled in courses.

To receive tuition assistance, you must meet the eligibility criteria both at the time of application submission and at the time of payment processing.

Notwithstanding the foregoing, employees under disciplinary action within 12 months of any academic period or at the time of submitting an application are not eligible for benefits under this Plan.

The benefit is available only during periods in which a faculty, staff, or bargaining unit member is employed full-time, or during periods of authorized leave not exceeding one year in duration from which the faculty or staff member will return to full-time employment.

Retirees are also eligible for this benefit. Visiting faculty and staff, residents, interns and post-doctoral fellows are not eligible.

Covered Academic Credit Courses

There is a $5,250 annual family limit on tuition assistance for faculty, staff, retirees, and their spouses/domestic partners and dependent children. Within this calendar limit, dependents’ spending is limited to $2,625. You are responsible for any spending that exceeds the limits, and for tuition costs for courses not passed or completed (i.e., withdrawn or dropped).

Faculty and staff are eligible for 100% remission for credit courses, and 25% remission for private credit instruction at Peabody up to the annual limit. The annual benefit amount is based on the calendar year in which the course starts.

The calendar year maximum for credit courses is a total combined amount across all tuition assistance for-credit programs including any undergraduate and graduate degree-seeking courses.

Courses Not Covered

Courses offered by individual JHU departments are not covered. GRE courses and other test preparation courses are not covered.

Taxability

In compliance with IRS regulations (section 127), employer-provided educational assistance is exempt from taxation up to a maximum of $5,250 per calendar year (determined by payment date of the course). Taxes will be deducted from any reimbursement over $5,250 and you will receive the net cost. If you are earning your degree at JHU or utilize the direct bill payment option, you will be responsible for paying imputed income taxes on any benefit over $5,250. This amount will be deducted from your paycheck throughout the year. Any benefit payment processed in November or December will be taxed in the following calendar year. Please consult with your tax advisor for additional information.

Register for the course, then visit EdAssist to complete an application assistance. The availability of the Tuition Remission Plan does not guarantee that an employee will be accepted by any of JHU’s academic divisions. Employees should check with the Admissions Office of the academic division of their interest before applying for tuition remission.

1. Submit your initial application in the EdAssist platform no later than 30 days after the course start date. You will receive an email when your application is approved.
2. Upload a copy of your itemized invoice showing all tuition and fees. This can be done at time of application or after approval. EdAssist will review your invoice and approve or deny. Upon approval, you will receive an automated email notification when your application is processed for payment (this will include the course name and costs). *To retrieve your statement, you will need to log into your SIS account and select Billing, click Summary, and under View Statement select the statement you need.
3. Submit a copy of your payment approval email to Student Account Operations by submitting a case using the SEAM student support system. At the SEAM home page, click Browse All Topics> Billing, Payments, and Refunds > JHU Tuition Remission.
4. Student Accounts will credit your account with the approved amount.
5. Submit proof of successful course completion (grade of a C- or better) within 60 days after course completion.

See step-by-step application instructions for non degree-seeking credit courses at JHU.

*Peabody Preparatory has its own registration system and paperless Tuition Remission process. This process is approved for use only at the Peabody Preparatory for eligible employees and is not available for use at the Peabody Conservatory.

If you have questions about your tuition application, contact EdAssist Employee Services:

Live Chat: For immediate assistance, access EdAssist and go to Support Services, then select Get Live Help. Chat hours are between 8 a.m. and 8 p.m. ET (Monday – Friday).

Support Ticket:  Access EdAssist and go to Support Services, then select Create a Support Ticket.

If you are a full-time, benefits-eligible faculty, staff, or UNITE HERE bargaining unit member who has been employed by JHU for at least 120 days, and continue in a full-time position while enrolled in courses, you are eligible to receive tuition assistance.

If you are a full-time, benefits-eligible LIUNA bargaining unit member who has completed at least 90 days of full-time employment, and continue in a full-time position while enrolled in courses, you are eligible to receive tuition assistance.

This benefit is available only during periods in which the faculty, staff, and bargaining unit member is employed full-time, or during periods of authorized leave not exceeding one year in duration from which the faculty or staff member will return to full-time employment.

Visiting faculty and staff, residents, interns, post-doctoral fellows, spouses, domestic partners, and dependents are not eligible for this benefit.

Professional Development

This benefit covers only noncredit courses offered through a Continuing Education Unit of one of JHU’s academic divisions, the Berman Institute, Institute for Clinical and Translational Research, Sheridan Libraries, or Executive Programs offered through the Carey Business School. This plan is available to full-time faculty, staff, and bargaining unit members only. Retirees are not eligible for this benefit. You receive 100% remission if your department certifies the course benefits your professional development, and your department is willing to pay if you do not attend the course, or if you cancel with at least one week’s notice. The one-week cancellation notice is waived only for emergencies with written documentation. Cancellation timelines vary by program, so review the division’s cancellation policy for notification requirements.

There is an annual limit of 2 classes per calendar year for noncredit professional development courses taken at JHU.

Personal Enrichment

This benefit covers only noncredit courses offered through a Continuing Education Unit of one of JHU’s academic divisions, the Center for Talented Youth, Odyssey, the Berman Institute or the Institute for Clinical and Translational Research. This benefit is available to full-time faculty, staff, and bargaining unit members. Retirees are also eligible. You receive 80% remission for noncredit personal enrichment courses, with 20% payable at registration.

There is no annual dollar limit or reduction of annual limits for noncredit personal enrichment courses.

Taxability

Tuition remission received for noncredit classes taken at JHU is tax-free.

Present a completed and signed  Non-Credit Tuition Remission Application for Faculty, Staff, and Bargaining Unit Members to the Registrar at the time of registration. The availability of the tuition remission benefit does not guarantee that an employee will be accepted by any of JHU’s academic divisions. Employees should check with the Admissions Office for the academic division of their interest before applying for tuition remission.

Peabody Preparatory has its own registration system and paperless Tuition Remission process. This process is approved for use only at the Peabody Preparatory for eligible employees and is not available for use at the Peabody Conservatory.

Additionally, Carey Business School Executive Education has a paperless Tuition Remission process. This process is approved for use only for the Executive Education programs for eligible employees.

For all other JHU schools, divisions, or centers, you must complete the Non-Credit Tuition Remission Application for Faculty, Staff, and Bargaining Unit Members or the Retiree Tuition Remission Form.

Faculty and staff qualify after completing 120 days of full-time employment, and continue in a full-time position that requires a license regulated by the state/state board.

Visiting faculty and staff, residents, interns, postdoctoral fellows, retirees, spouses, domestic partners, and dependent children are not eligible.

Courses must be required for the employee to maintain a job-required professional certification or license regulated by the state licensing board, and must be a credit or noncredit course that provides or can be translated to continuing education units to be eligible. Documentation of attendance and Continuing Medical Education (CME) credits earned must be provided.

Full-time faculty and staff receive 100% remission via a fund transfer to their department for successfully completed and approved outside courses, conferences and seminars. There is no annual dollar limit or reduction of annual limits for approved continuing education courses at JHU or outside of JHU.

Taxability: Reimbursements for job-required continuing education earning CME credit are not taxed.

Courses outside of JHU can be paid for by the faculty/staff member or the department. Once the documentation below is submitted and approved, the department will be credited. If paid by the faculty or staff member, they will be reimbursed by their department.

Submit a signed Tuition Remission for Required Continuing Education Courses Application along with the following information to the Benefits Service Center:

• The Tuition Remission Benefit Application with the department budget number included;
• A copy of the paid receipt reflecting form of payment for the workshop;
• A copy of the certificate of attendance with CME credits indicated;
• A copy of the JHU job description to show that the staff member’s position requires a license or certification that is regulated by the state/state board. Faculty members do not need to include job descriptions.

Documentation of successful completion must be provided within one year of the date that the course was completed.

If you are a full- or part-time faculty, staff, or bargaining unit member, you are eligible for work-related or personal growth training (staff development).

Limited eligibility is also available for temporary or student workers and post-doctoral fellows based on space availability and payment of the course cost by the department.

If you’re a non-bargaining unit staff member, you’re entitled to a minimum of three full days of training per year. You can choose courses that focus on your current job duties or your professional aspirations to learn new skills, enhance your existing strengths, explore new possibilities, or simply gain a deeper understanding of how Johns Hopkins operates.

If you’re a bargaining unit member, connect with your manager for approval prior to registering.

Faculty and staff must have budget authorization and supervisory approval to attend the courses offered by Learning Solutions. Courses that faculty and staff attend are charged to the Staff Development Remission Plan.

If a faculty or staff member registers for a course but fails to attend, or if they do not cancel at least seven days prior to the course, a no-show fee will be charged to the departmental budget number. Departments are responsible for cancellations if a staff member transfers to another department or terminates employment with the university. Work-related issues do not count as a valid excuse. The one-week notice for cancellation is waived only for emergencies, and written documentation is required.

For more information and to register for courses, please visit Learning Solutions on the JHU Human Resources website.