New and Expectant Parents

Starting and growing your family is one of the most exciting times in your life! Johns Hopkins is committed to providing benefits and resources to guide you through this transition. Click below to learn more about the leave options available to you, adoption and surrogacy assistance programs, as well as additional resources.

Family Leave

Johns Hopkins offers two types of paid parental leave that can help you recover from childbirth and spend precious time with your new addition. The programs offer fully paid time off for full- or part-time faculty, staff, and bargaining unit employees who’ve been employed at JHU for at least a year. Combined, they offer up to 10 weeks of paid leave for a new parent giving birth.

Parental Leave

JHU offers up to four weeks of fully paid leave for full- and part-time JHU faculty, visiting faculty, staff, and bargaining unit employees following the birth of a child or adoption of a child under the age of 12. Parental leave can be taken by any parent—or both, if both work at JHU—as long as they have been employed by JHU in an eligible status for at least a year at the time of birth or adoption placement. Parental leave can be taken all at once or intermittently throughout the year after the child’s birth or adoption. Additional information can be found on this brochure.

Birth Recovery Leave 

JHU offers six weeks of fully paid leave following childbirth for eligible full- and part-time faculty, visiting faculty, staff, and bargaining unit employees. Our birth recovery leave applies only to the parent who gives birth, and must be taken immediately upon the birth of a child. Additional information can be found on this brochure.

Family Leave Policy

Family Leave Policy FAQ’s

Request for Leave Form  

Adoption Assistance

Our Adoption Assistance Plan, open to full-time faculty and staff, reimburses newly adoptive parents up to $15,000 for eligible expenses associated with adopting a child under the age of 12.

Eligibility:

  • Full-time faculty, staff, or bargaining unit member with at least 1 year of full-time JHU service immediately prior to initiation of the adoption process and remain employed through the date of adoption;
  • Visiting Full-time faculty are not eligible;
  • Children covered include any under the age of 12 at the time the process is initiated;
  • Adoptions of stepchildren or children of same-sex domestic partners are not eligible if the custodial parent is living.

If the adoption involves a child who is a citizen or resident of the United States, qualified adoption expenses will be eligible for reimbursement if the adoption proceedings are finalized or formally terminated.

Plan Details:

  • Single adoption up to a maximum of $15,000 per family;
  • Simultaneous adoption of two children up to a maximum of $30,000 per family;
  • Limit of one adoption process during any two-year period;
  • Requests must be received within 90 days of the adoption;
  • Reimbursements paid through payroll.

In accordance with IRS requirements, reimbursements are subject to FICA and Medicare taxes, which will be withheld when paid. Reimbursements are not subject to federal income tax withholding and are also exempt from state income tax withholding in most states, including Maryland. The reimbursement will be reflected in box 12 of your W-2. Because there are income limits associated with the exclusion and possible differences between state and federal regulations, we recommend that employees seek tax advice regarding this benefit.

Reimbursable Expenses:

The following expenses are reimbursable under JHU’s Adoption Assistance Plan:

  • Adoption fees – reasonable and customary public and private agency fees that are permitted or required under the law of the state or country having jurisdiction over the adoption;
  • Court costs;
  • Attorney fees;
  • Traveling expenses, including transportation, meals, and lodging; and
  • Other expenses which are directly related to, and the principal purpose of which is for the legal adoption of an Eligible Child by an Eligible Employee.

The following expenses, however, will not be eligible for reimbursement under the Plan:

  • Expenses incurred in violation of state or federal law;
  • Expenses incurred in carrying out any surrogate parenting arrangement*;
  • Expenses incurred in connection with the adoption by the Eligible Employee of a child of the Eligible Employee’s spouse or domestic partner;
  • Expenses already paid or reimbursed under another employer plan or otherwise paid by any other party; or
  • Costs associated with legal guardianship.

Qualified adoption expenses for foreign adoptions will not be eligible for reimbursement under the Plan until the adoption becomes final.

* The University offers a separate, fully-taxable, gestational surrogacy benefit for certain eligible employees outside of the Adoption Assistance Plan.  As with the Adoption Assistance Plan, the University reserves the right to amend or terminate the gestational surrogacy benefit at any time and for any reason.

Participate

To participate in JHU’s Adoption Assistance Plan, submit a completed adoption plan form to Johns Hopkins University, Office of Benefits Services, Johns Hopkins at Eastern, 1101 E. 33rd St., Suite C020, Baltimore, MD 21218, or fax to 443-997-6812.

Gestational Surrogacy Program

The Johns Hopkins University (JHU) Gestational Surrogacy Program, open to full-time faculty and staff, reimburses gestational surrogacy parents up to $15,000 for eligible expenses associated with the gestational surrogacy.

Gestational surrogacy is an arrangement in which a person carries and delivers a baby for another person or couple. The person who carries the baby is the gestational surrogate, or gestational carrier. This benefit is designed to provide expense reimbursement for a JHU employee who is using the services of a gestational surrogate rather than for those acting as a gestational surrogate for another individual or couple.

Eligibility

To participate in our Gestational Surrogacy Program, you must be a full-time faculty, staff or bargaining unit member with at least one year of full-time JHU service immediately prior to the initiation of the surrogacy process and remain employed through the birth date of the child. Visiting full-time faculty are not eligible for this plan.

Plan Details

  • Single gestational surrogacy up to a maximum of $15,000 per family;
  • Simultaneous gestational surrogacy of two children up to a maximum of $30,000 per family;
  •  Limited to $15,000 for one gestational surrogacy birth or $30,000 for simultaneous surrogacy births during any two years;
  • You can not receive reimbursement through the adoption assistance program and the gestational surrogacy program for the same child;
  • Requests must be received within 90 days of the adoption;
  • Reimbursements paid through payroll.

In accordance with IRS requirements, gestational surrogacy expenses reimbursed by the university are fully taxable and applicable taxes will be withheld from the reimbursement. The reimbursement will be reflected on your W-2 as ordinary income.

Reimbursable Expenses

The following expenses are reimbursable under JHU’s Gestational Surrogacy Program:

  • Reasonable and customary public and private agency fees permitted or required under the law of the state having jurisdiction over the gestational surrogacy
  • Reasonable and customary legal and court fees

Documentation of expenses includes invoices and paid receipts or bank statements of payment made in full.

The following expenses, however, will not be eligible for reimbursement under the Plan:

  • Medical expenses for the child, natural mother or parents
  • Donations
  • Costs associated with legal guardianship

As with the Adoption Assistance Plan, the University reserves the right to amend or terminate the gestational surrogacy benefit at any time and for any reason.

Participate

To participate in The JHU Gestational Surrogacy Program, submit a completed gestational surrogacy affidavit and all supporting documentation to Johns Hopkins University, Office of Benefits Services, Johns Hopkins at Eastern, 1101 E. 33rd St., Suite C020, Baltimore, MD 21218, or fax to 443-997-6812.

Additional Resources

Pregnancy, childbirth, adoption, and surrogacy are all major life transitions. The Johns Hopkins Baby Shower is an event for new and expectant parents to learn about the services and resources available to them during this time.

Representatives from JHU & JHHS Benefits and Human Resources, as well as Family Program Specialists, will offer brief presentations regarding: employee benefits, leave, child care, and lactation support. In addition, a number of Hopkins programs and local vendors will be available, sharing their resources and expertise. This event is a wonderful opportunity to meet and network with other new and expecting parents.

This year’s vendors: 

Additional Resources

JHH/JHHS Benefits: (443) 997-5400 | hrsc@jhmi.edu 

JHU Benefits & Worklife: (410) 516-2000 | benefits@jhu.edu | worklife@jhu.edu 

AM I ELIGIBLE TO ATTEND?

All JHU and JHH full- and part-time faculty and staff are eligible to attend the Johns Hopkins Baby Shower free of charge as part of their employee benefits package. Unfortunately, residents, postdocs, and graduate students are not eligible to attend at this time.

DO I HAVE TO ATTEND THE ENTIRE EVENT?

While it is not required for you to attend for the entire time, it is strongly encouraged. The event is composed of key informational presentations from Benefits and Family Programs, as well as an open exhibition with numerous vendors sharing their resources and expertise.

CAN I BRING A GUEST?

Guests are welcomed and encouraged to attend. If you would like to bring one, please include your guest’s name on the registration form to ensure we have an accurate count for materials and seating.

I DIDN’T REGISTER TO BRING A GUEST. MAY I BRING ONE ANYWAY?

Yes. We ask that you email worklife@jhu.edu to let us know that you have decided to bring a guest to the Baby Shower. Please include your guest’s name in the email.

CAN I BRING MY CHILD?

This is a kid free event. Please email worklife@jhu.edu if you need information or assistance in using JHU’s backup care.

WHAT LEAVE OPTIONS ARE AVAILABLE TO ME?

Representatives from Benefits and Human Resources will be presenting information on leave and employee benefits. They will also be available after the presentations, at the exhibition, for further questions and conversation. Read more about leave policies here.

 I ATTENDED IN THE PAST, CAN I ATTEND AGAIN?

You are welcome to attend again; however, a majority of the information will be similar to that at previous events, but we are also trying to add new vendors and resources.

IS PARKING AVAILABLE? WHERE CAN I PARK?

Yes, parking is available. We ask that you indicate whether or not you will require parking on your registration form to maintain an accurate count of spaces needed. You can self-park in the Washington Garage (K2 on the campus map) on the East Baltimore Campus. If you have specific accommodations or questions please contact worklife@jhu.edu.