Q: How do I know what my approved work arrangement is?
A: Implementation will begin February 1. Employees will receive an email from their division’s HR business partner that confirms their approved work arrangement and provides key dates and details that specifically apply to them. Employees should save this email for their records.
Q: What feedback from the employee survey and listening sessions were considered when making the final decision for JHU’s Future of Work plans?
A: A large majority of feedback and data captured from the employee survey and listening sessions included a desire for:
- Flexible work arrangements to be made at the local level by divisions;
- Current employee work arrangements to be maintained;
- Improved onsite programs and offerings (e.g., healthy and convenient food options, transportation/parking enhancements, and social events).
This feedback helped to shape JHU’s go-forward flexible work model, as 85% of JHU employees will maintain their same/current work arrangements, with 15% either working more days onsite or shifting to a hybrid work arrangement. Additionally, JHU is committed to ensuring a quality experience for staff onsite, through transportation supports, expanded dining and food access, technology improvements, more robust, in-person wellness options, and on-campus events and programs that bring together the JHU community.
Q: How can I request a change to my work arrangement (e.g., change my modality—in-person, hybrid, modified hybrid, or remote—or change my work schedule)?
A: At JHU, the vast majority of flexible work arrangements (i.e., work modality and work schedule) are initiated/decided by management at the divisional level. On rare occasions, staff who would like an exception to their approved work modality can discuss this with their manager; however, in all such instances, the staff member’s manager must request the exception to divisional management and Human Resources. Those exceptions are reviewed and approved at the discretion of divisional management and Divisional/Central Human Resources.
Q: What if I don’t agree with my assigned work arrangement? Can I appeal my manager’s decision?
A: Staff are not eligible to file appeals under the University’s appeal policy with respect to any matters relating to a flexible work arrangements.
Q: Can managers revoke employees’ flexible work arrangements?
A: All flexible work arrangements are subject to review by management periodically as needed and usually once per year. Managers may implement changes to or terminate an FWA at any time and must provide at least 30 days’ advance notice to the staff member of intent to change or terminate the FWA, unless there are extenuating circumstances where managers must make a change more rapidly.
Q: I was hired during the COVID pandemic and approved to work fully remote. Will I have to begin working in person?
A: Now that the university’s posture toward COVID has changed and we are back to fully in person, some JHU employees may experience a change to their work arrangements depending on the business and operational needs of their unit.
Q: Can I request to work remotely if I have a vaccine exception?
A:Having a vaccine exception does not automatically grant employees permission to work remotely. Employees should work with their manager and divisional HR director to determine if they need accommodations. Employees may be required to submit an accommodation request.
Q: Who can I contact to answer my questions about JHU’s flexible work model or policy?
A: Staff can speak directly to their supervisor or contact the HR business partner for their division. A list of HR business partners for each school and division can be found here: https://hr.jhu.edu/about-hr/hr-leadership-team/