Employment Eligibility Verification — Duplicate

Completing the Form I-9 is an important step in your employment process. Your Form I-9 must be properly completed to avoid delays with payroll processing. Refer to your “JHU Welcome Email”  for details about how to complete the I-9 process. You can email [email protected] if you have questions related to completing the I-9 process.

New hires can complete Section 1 of Form I-9 as early as 30 days prior to their start date and will have until the end of their first day of employment to complete.  Section 2 of the Form I-9 must be completed no later than (3) business days after their first day of work.  To begin the process, you will need to (a) select your employee classification (new or returning after a break in service); and (b) enter your hire date and your home zip code or campus address zip code for JHU students in appropriate fields location on the JHU I-9 Compliance website (refer to your “JHU Welcome Email” for a link to the website).

Once you make your selection, you will receive instructions on how to complete Section 1 of your Form I-9 and will be able to schedule an in-person appointment to complete Section 2 of the Form I-9.  If there are no appointments available within 3 days of your start date, please email [email protected] for additional options. You must present original, unexpired documents to complete Section 2 of the Form I-9.  The documents must be unexpired as of the date of hire. Acceptable documents that can be presented can be found here:  https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

If you are a foreign national, who is not a legal permanent resident (green card holder), you must complete the Foreign National Information Form (FNIF) and upload the required documents at the following secure link:   https://web.onbase.jh.edu/UnityForms/targetpages/FNIF.html. If you do not have a Social Security Card (SSN) but have received a temporary ID number (TIN) that begins with the digits 988, enter that number on the FNIF.  We suggest you complete the FNIF form no later than the end of your first day at Hopkins.  Questions related to this form should be directed to [email protected].

If you are a foreign national and you do not have a Social Security Number (SSN) that has been issued by the Social Security Administration, or if you have been given a temporary ID number that begins with the numbers 988, leave the SSN field blank on the Form I-9 and select SSN Applied For. You must apply for and obtain a Social Security card as soon as possible.  Instructions on how to apply for this card can be found on the OIS website:  https://ois.jhu.edu/Legal_Matters/Social_Security_Information/.  Your SSN is required to complete the I-9 process and to ensure that your payroll records are accurate.  Once obtained, upload a copy of our SSN card using the link emailed to you through the ONBASE system (see Foreign National Information section below).

All new hires are placed on a I-9 hold until a completed Form I-9 is received and processed. Failure to complete your Form I-9 could jeopardize your continued employment with Johns Hopkins University.

• Johns Hopkins University Form I-9 & E-Verify Guide
• JHU I-9 Portal
• International I-9 Guide and Reference Manual
• Handbook for Employers: Guidance for Completing Form I-9
• Handbook for Employers, Table of Changes
• Completing Form I-9 for Minors