Our resignation, or voluntary termination, policy is used university wide by all full-time, part-time, and limited-time employees who voluntarily terminate their employment with Johns Hopkins University. This process does not apply to employees who are transferring within the university, casual or temporary employees, faculty, students, or bargaining unit members.

Steps to Be Completed in the Resignation Process

  • Write and submit a letter of resignation as outlined in the JHU Policy & Document Library.
  • Return JHU property, including equipment, furnishings, supplies, computers and accessories, phones, credit cards, and books and other literature, including all JHU library materials.
  • Remove all personal or nonessential software from your work computer, provide all passwords for office computers to your supervisor, remove any JHU-licensed software from your personal home computers, and identify the location of all computerized information for your supervisor.
  • Return all keycards and keys for JHU properties to your supervisor, including file cabinets and equipment. Turn in your ID badge.
  • Review your termination benefits with the Benefits Service Center.
  • Notify the parking office of your last day of work.
Manager or Supervisor
  • Submit a copy of the employee’s letter of resignation to the appropriate Human Resources manager and the central Human Resources office. This letter must be submitted by the manager or supervisor within three days of receipt of notice of voluntary resignation.
  • Submit a copy of the employee’s letter of resignation to the administrative/HR office responsible for processing the employee’s termination Internal Services Request (ISR).
  • Complete the employment termination checklist to ensure you and your direct report take all necessary steps.

What Happens to Your Benefits When You Resign?

Read Your Benefits at Termination to learn how JHU handles your medical, pharmacy, and dental coverage; life insurance; 403(b) or pension plan; disability insurance; flexible spending accounts; and sick and vacation leave. Also, you may want to consider extending your medical, dental, or vision coverage through COBRA.