Vacation

Vacation with pay is granted to all full- and part-time employees. Your vacation time begins to accrue the month you begin work (if your start date is prior to the 10th of the month; otherwise accrual begins the following month). Accrual continues through the month of termination if the date of termination is the 20th of the month or later.

How much vacation you will accrue depends on a variety of factors. Accruals for full-time staff:

• Senior staff: First and subsequent years accrue 1.83 (1-5/6) days per month.
• Support staff: First year accrue 0.83 (5/6) days per month. Second through seventh year, support staff accrue 1.25 (1-1/4) days per month. Eighth and subsequent years, support staff accrue 1.83 (15/6) days per month.

Full-time employees working fewer than 37.5 hours per week and part-time employees working at least 19 hours on a regularly scheduled basis earn vacation on a pro rata basis. Limited-time, temporary and casual staff members do not earn vacation.

You are eligible to take vacation leave after completing 120 days of continuous service in a regular full- or part-time status. Supervisors can waive the waiting period at their discretion. Vacation cannot be taken in advance of being earned.

Your vacation time will be scheduled at the mutual convenience of the department and yourself. If you’re a nonexempt employee, you may take vacation leave in increments of 15 minutes, while exempt staff may take vacation leave in increments of at least one-half day.

More about taking vacation time off:

• Payouts: Generally, you cannot take pay in lieu of earned vacation except at termination. However, accrued vacation is paid when a staff member changes status (for example, if you change from a benefits-eligible to a non-benefits-eligible status; from staff to faculty, appointed position, or student status).
• Accumulation: For staff hired or reinstated prior to July 1, 2013, accrued vacation is to be taken within 24 months of the month in which it is earned. For staff hired or reinstated on or after July 1, 2013, the maximum accrued unused vacation leave is 22 days.
• Holidays: University holidays occurring during a vacation period are not counted as vacation days. If a staff member is on a previously scheduled vacation and the university officially closes, the time the university is officially closed will not be charged to accrued vacation leave. However, the university must be officially closed for at least one half day.

Staff members who’ve worked for 120 days or more and whose employment is terminated will be paid for unused vacation leave unless the termination is for unauthorized taking of university money or property.

Eligible staff members hired or reinstated prior to July 1, 2013, receive pay for accrued unused vacation leave up to a maximum of 44 days. Staff hired or reinstated on or after July 1, 2013, receive pay for accrued unused vacation leave up to a maximum of 22 days.