New Hires

Welcome to JHU! As a new employee, you’ll need to take several important steps to ensure a smooth and successful start.

Complete employment forms: Within three days of your first day of work, you’ll need to complete several forms, including the federally required Form 1-9, which provides evidence of identity and employment authorization to work in the United States.

Obtain your JHU work badge: The J-Card is the Johns Hopkins ID required for most staff, faculty, and students to access university buildings and facilities, and to use certain resources. You will need to obtain a J-Card on your first day or as close as possible to your start date. Employees who are primarily based in East Baltimore should work with their department to obtain a blue and yellow JHMI badge. Note: The Johns Hopkins Enterprise Directory (JHED) Login ID you received in your new hire “Welcome Email” is required to obtain a badge and update your personal information in myJH. Learn how to specify your chosen name for your work badge.

Submit your COVID-19 vaccination documentation: All JHU employees are required to be vaccinated against COVID-19 unless they have obtained an approved exception. There is a six-week grace period for new employees to complete the full vaccination process (including both doses of a two-dose vaccine). Within their first two weeks of employment, new employees must complete one of the following through the JHU Vaccine Management System (VMS): 1) upload proof of COVID vaccination, 2) upload the date of the first COVID vaccine dose to show that their vaccination is in progress, or 3) submit a request for a religious or medical exception to the vaccine requirement.

Enroll in health and life benefits: Within two weeks of your hire date, you’ll get a benefits notification email. You’ll then have 30 days to make enrollment decisions for health and life insurance (but don’t worry, you’re covered from your date of hire).

Set up your retirement plan: Most full-time employees are eligible to participate in one of our retirement plans. Head to our Retirement Plans Enrollment welcome page to learn more about available plans and get started enrolling.

Explore our voluntary benefits: As an employee of JHU, you have access to a full menu of optional benefits and programs. Be sure to check out our family programs, support programs, wellness programs, tuition assistance, and other insurance and benefits.

Get on board: As part of our onboarding process, we offer new employees a live benefits orientation webinar and a recorded online orientation to help you better understand all our offerings, policies, and practices.

Onboarding Toolkits:

With 10 campuses and more than 17,000 employees, JHU is a big place. Get information for new employees on getting oriented and staying connected.