Scholarships to JHU Child Care Centers

JHU scholarships are available for the three centers that are Johns Hopkins partners: Homewood Early Learning Center, Bright Horizons, and the Weinberg Early Childhood Center. These scholarships can be used in addition to vouchers. They are available to full-time employees of the university, post-doc students, full-time doctoral and medical students, residents, and house staff.

To determine the scholarship amount for which your child may be eligible, find your family’s adjusted gross income (AGI, as reported on your previous year’s tax return) and the number of children under age 6 you have in the table below. The scholarship amount is shown in the column on the right. Remember that scholarships are in addition to any child care voucher funds that you may receive.

Scholarships are available on a rolling basis, so a family can use them as soon as a spot opens up in one of the three centers. It is important that employees get on the waiting list for the center(s) in which they wish to enroll their child if they want to access the scholarship at some point in the future. Because the scholarship amounts are above the IRS cap of $5,000, they are taxable. Financial counseling is available for families with concerns around taxability and eligibility for other programs through mySupport.

Scholarship Eligibility

The Johns Hopkins University Child Care Scholarship program is designed to help cover the cost of child care tuition for those who meet the following criteria:

Have a child enrolled in one of the three JHU partner child care centers:

Have a child under the age of six.
Meet family adjusted gross income (AGI) eligibility requirements.
Are full-time faculty or staff of Johns Hopkins University and have completed the 120-day probationary period (90 days for Bargaining Unit employees), or;
Are full-time post-doctoral fellows, doctoral or medical students, residents, or house staff. Contact your department if you are not sure of your status.
Scholarship Application

All award recipients must apply each year during Annual Benefits Enrollment in the fall, to qualify for funding the following year. Awards follow the calendar year and applications during fall annual enrollment apply for the coming calendar year.

Complete these steps to apply for the JHU child care scholarship:

1. Apply for enrollment at the JHU Partner Center(s) in which you are interested. 

Contact the center directly to arrange for a virtual visit, and submit an application for enrollment to be placed on the center’s waitlist. The JHU partner centers are:

2. Submit your application for child care voucher and scholarship.

Application for scholarship is one and the same as the Child Care Voucher application. When you apply for the voucher, indicate that you are interested in the scholarship, and you will be pre-approved for a scholarship pending your future enrollment at a JHU partner center. If you did not apply during open enrollment and are offered a spot at a center, then apply with the life event, “I have a change in child care needs.” Newly hired faculty and staff should apply when electing your benefits: you are eligible to receive the scholarship award on the first day of the month following completion of your 120 probationary period (90 days for Bargaining Unit).

  • Faculty and staff apply in myChoices Benefits Enrollment.  If you are approved, you will see your approval in the myChoices Benefits Confirmation. Annual Enrollment for 2022 funds will occur October 13-29, 2021.
  • Students and learners apply in the online form that will open for 2022 Annual Enrollment on November 1-30, 2021. If you have experienced a life event and need to apply for funds in 2021, please contact childcare@jhu.edu. Mid-year enrollment periods without life events are in February and September.

3. notify us if you enroll at a jhu partner center.  

If you are offered a slot, notify our office right away. You must confirm your enrollment date by sending a copy of your final Tuition Agreement, signed by you and the center, to childcare@jhu.edu. Please tell the center that you are applying or approved for scholarship. If you have questions about the scholarship before signing your Tuition Agreement, contact us — we are happy to help you understand how the award works before you accept your spot at the center.

4. review and accept your scholarship. 

After your enrollment is confirmed, we will issue you a Scholarship Award Letter that explains the award process and your responsibilities as a recipient. You must sign, date, and return this letter, then we will initiate automated payroll disbursements for your award. We advise that you sign and return the letter as quickly as possible, so as not to delay the payroll process.

Scholarship Payments

If you are enrolling at a partner center, please send a signed copy of your Tuition Agreement to childcare@jhu.edu immediately. The Family Services Team will issue a Scholarship Award Letter to you, and you must sign, date, and return this letter, before we will initiate automated payroll disbursements for your award. We advise that you sign and return the letter as quickly as possible, so as not to delay the payroll process.

Once your signed letter is received, half of your monthly scholarship will be paid to you in each paycheck, and taxes will be withheld at the supplemental income rate. You will then be responsible for paying full tuition directly to your child care center. You will receive the scholarship funds in the two pay periods before tuition is due so that you can pay it ahead of time. For example, your June scholarship will arrive in your two May paychecks. Participants may receive up to 12 months of award in a calendar year. The award schedule is as follows:

Award Month: Deposit Dates
January 2021 scholarship: Dec. 15 and Dec. 31, 2020
February 2021: Jan 15 and Jan 29, 2021
March: Feb 15 and Feb 26
April: Mar 15 and Mar 31
May: Apr 15 and Apr 30
June: May 14 and May 31
July: Jun 15 and Jun 30
August: Jul 15 and Jul 30
September: Aug 13 and Aug 31
October: Sept 15 and Sept 30
November: Oct 15 and Oct 29
December: Nov 15 and Nov 30
January 2022: Dec 15 and Dec 31

You are responsible for paying full tuition to the school, as indicated on your tuition agreement. Regardless of your eligibility for a scholarship, Johns Hopkins is not responsible for your tuition payment. If your child enrolls part-time at the Homewood Early Learning Center, your scholarship award will be reduced proportionately.

Using the Child Care Voucher

You may also use the Child Care Voucher to reimburse yourself for out-of-pocket tuition. In fact, you should use the voucher first to reimburse yourself for out-of-pocket tuition in Discovery Benefits, (since the voucher is tax-free), and then use the scholarship to pay for the rest. It is prohibited to use the voucher to reimburse yourself for spending scholarship funds, and use of funds in this way will disqualify you from the program. The table below shows an estimation of your net scholarship award and recommended monthly voucher reimbursement.

If you are paid by a Fellowship only:

The full amount of your monthly scholarship will be paid to you in your paycheck once per month month, and you will be responsible for paying the full tuition directly to your child care center and required estimated taxes to the IRS. You will receive the funds in one pay period before tuition is due so that you can pay it on time at the first of the month. Please review your original NOTIFICATION TO FELLOWSHIP RECIPIENTS regarding important tax considerations. You scholarship award is included as fellowship income.

PLEASE NOTE, ALL SCHOLARSHIP RECIPIENTS ARE RESPONSIBLE FOR:

  • Repaying any scholarship amounts that exceed tuition in combination with any Child Care Voucher you may receive from the University;
  • Notifying Benefits & WorkLife if you terminate employment, graduate, or change to an ineligible status, and repaying resulting overpayments;
  • Notifying Benefits & WorkLife if you enroll later than the expected enrollment date, withdraw, or change the status of your child (e.g. full-time to part-time) in one of the partner centers;
  • Recertifying your scholarship during the annual enrollment period that will occur in fall 2021 for continued benefits in calendar year 2022 (instructions will be provided to you in advance of the enrollment period); and
  • Abiding by your enrollment/tuition agreement with the center and paying any balance in excess of your scholarship award due to the center after the scholarship is applied.

FAQs

Eligibility

AM I ELIGIBLE?

You must have a child enrolled in one of the three JHU partner child care centers: the Homewood Early Learning Center, Bright Horizons Child Care and Early Learning Center at Johns Hopkins, or the Weinberg Early Childhood Center, to be eligible for the Child Care Scholarship.

Eligibility is dependent on your Adjusted Gross Income (AGI) and the number of children under age six (6) that you have in child care. If you have a spouse or legal partner, he or she must be employed or enrolled in school at least 15 hours per week, be actively looking for work, or have documentation that a disabling condition prevents full-time caregiving, to qualify for this program.

Faculty and Staff:

Full-time Johns Hopkins University faculty, staff, and bargaining unit members who are full-time benefits-eligible and have completed their 120-day probationary period (or 90 days for bargaining unit) may be eligible for the Child Care Voucher program.

Students and Learners:

The following graduate students are eligible for the Child Care Voucher program:

  • Full-time doctoral and medical students
    • For students of Whiting and Krieger, this includes non-resident and post-certified full-time doctoral students)
  • Full-time postdoctoral fellows
    • School of Medicine fellows who receive their pay from a sponsoring institution, and are not paid by JHU, may have a conflict of interest with receiving child care voucher and/or scholarship funds. Contact your fellowship administrator to confirm. It is your responsibility to identify potential conflicts and decline to receive the funds as needed. Please notify benefits@jhu.edu if you must decline due to conflict of interest.
  • Residents, interns, and trainees
WHO IS NOT ELIGIBLE FOR THE SCHOLARSHIP BENEFIT?

If your child is enrolled in a child care center other than one of the three JHU partners, you are not eligible. Please review the Child Care Voucher, which can be used for paid care outside of the JHU partner centers.

Faculty and Staff:

Those who are not employed by Johns Hopkins University; visiting faculty; temporary, limited, part-time, or casual employees; and those who are not benefits-eligible, are not eligible for this program.

Students and Learners:

Visiting scientists and researchers; undergraduate and master’s students, are not eligible for this program.

Benefits-eligible School of Medicine fellows who receive their pay from a sponsoring institution, and are not paid by JHU, may have a conflict of interest with receiving child care voucher and/or scholarship funds. Contact your fellowship administrator to confirm. It is your responsibility to identify potential conflicts and decline to receive the funds as needed. Please notify benefits@jhu.edu if you must decline due to conflict of interest.

WHAT ABOUT INTERNATIONAL STUDENTS?

International students in the U.S. on a visa are eligible as long as they are otherwise in the eligible group and meet all other criteria. Individuals can check with their divisional administration about eligibility. As long as you are an enrolled student who meets the above criteria, you are eligible to participate.

WHAT IF MY SPOUSE IS IN THE U.S. ON A VISA THAT DOES NOT ALLOW THEM TO WORK?

The IRS requires that if you have a spouse or legal partner, they must be employed or enrolled in school at least 15 hours per week, be actively looking for work, or have documentation that a disabling condition prevents full-time caregiving, to qualify for this program. If your spouse or legal partner has a visa that does not allow them to work in the U.S., then actively looking for work in the U.S. is not an acceptable status, and you do not qualify for the scholarship program.

I HAVE MULTIPLE CHILDREN UNDER AGE SIX. HOW WILL THIS AFFECT MY CHILD CARE SCHOLARSHIP?

For each additional pre-kindergarten child you have under the age of six, the AGI caps rise by $10,000. The IRS defines Adjusted Gross Income (AGI) as gross income minus adjustments to income. (In 2020, AGI was line 11 on Form 1040.) Please review your family income and the award tier table above carefully.

If you have multiple children enrolled at JHU partner center, you receive a scholarship award for each child. Scholarships are awarded per child enrolled, not per family.

I HAVE TWO CHILDREN UNDER AGE 6, BUT ONLY ONE ATTENDS A JHU PARTNER CENTER. AM I STILL ELIGIBLE FOR THE INCREASED INCOME CAP?

Yes, the income chart is based on family size and AGI. If your children are not attending kindergarten, you can consider them when using the income chart to determine your maximum scholarship award. As long as one of your children attends a JHU Partner Center, you are eligible to receive an award for them.

I’M STILL NOT SURE IF I’M ELIGIBLE. WHO SHOULD I TALK TO?

Employees, please contact Benefits and WorkLife at 410-516-2000 or ChildCare@jhu.edu.

Students, please ask the divisional contact for your own school, listed below:

Berman Institute Julia Chill
jchill@jhu.edu
Carey Business School Jeanette Proakis
Carey.Student@jhu.edu
Krieger School Renee Eastwood
rseitz5@jhu.edu
includes non-resident and post-certified full-time doctoral students
Peabody Conservatory Peabody Student Affairs
peabodystudentaffairs@jhu.edu
SAIS Jon Youngs
jyoungs1@jhu.edu
School of Education Teresa Murrayteri.murray@jhu.edu
School of Medicine SOM Benefits Office
SOMBenefits@jhmi.edu
includes fellows who are paid by partnering institutions instead of JHU; see FAQ #2
School of Nursing Registrar’s Office
SON-RegistrarsOffice@jhu.edu
includes fulltime PhD or DNP students, and all DNP Advanced Practice Students; excludes Executive DNP students
School of Public Health Edna Koimur
ekoimur1@jhu.edu
Whiting School of Engineering Christine Kavanagh
christinekavanagh@jhu.edu
includes non-resident and post-certified full-time doctoral students
WHAT IF I DID NOT FILE US TAXES LAST YEAR? HOW DO I VERIFY MY INCOME FOR ELIGIBILITY?

If you do not have a US tax form for the prior year, you may submit alternate documentation of income in the form of one of the options below. Documentation of spouse or domestic partner’s income is also required. If you have additional questions about alternate documentation, please contact (410) 516-2000 or benefits@jhu.edu.

  • A letter from your supervisor, sponsoring organization, or national government stating your annual income. It must be on letterhead, be signed, and have legible contact information in case we need to verify income. In our experience, sponsoring organizations are happy to provide this type of letter.
  • A W-2 or other annual income statement.

Types of Care

WHERE CAN I USE THE CHILD CARE SCHOLARSHIP?

The scholarship may only be used if your child is enrolled at one of the following JHU partner centers. Read more about Baltimore-area JHU Child Care Center partners here.

If you would like to join the waitlist to enroll your child at one of our partner centers, contact the center directly.

Bright Horizons at Johns Hopkins
98 North Broadway – “Johns Hopkins Child Care and Early Learning Center”
Apply Now
JHopkins@BrightHorizons.com
Homewood Early Learning Center
200 Wyman Park Drive
Apply Now
Info@HomewoodELC.org
Weinberg Early Childhood Center
2100 Ashland Avenue (Henderson Hopkins School building)
Apply Now
WeinbergECC@JHU.edu
WHAT IF I AM ON A WAIT LIST AT A JOHNS HOPKINS PARTNER CENTER?

When you apply for the Child Care Voucher, indicate that you are on the wait list at a JHU Partner Center. The application for both the voucher and scholarship is the same. This way, you will be pre-approved for scholarship if you are offered a spot.

If you need to identify care while you are on a wait list, Johns Hopkins faculty, staff, and students have access to enhanced child care resource and referral through the Maryland Family Network’s LOCATE service. The LOCATE database includes all registered and licensed family and group child care in Maryland. To request assistance, complete and submit the LOCATE: Child Care Registration Form and LOCATE Corporate Enhanced Referral Service will contact you as soon as possible. You may also contact LOCATE at 1-800-999-0120, or LOCATEcorporate@marylandfamilynetwork.org.

More information about finding child care is available on the HR website.

CAN I USE THE SCHOLARSHIP FOR ANOTHER CHILD CARE CENTER?

Scholarships may only be used for tuition at JHU’s three partner centers.

The Child Care Voucher may be used for any paid care, including licensed centers and informal, in-home care. The Maryland State Department of Education also offers financial assistance to eligible working families. For more information about the Maryland Child Care Scholarship, visit the MSDE website.

Funds

HOW DO I RECEIVE THE FUNDS?

Scholarship awards are divided across twelve months. The monthly award is capped at 1/12 of the annual award, see below.

Annual Award Monthly Award
$13,000 $1,083
$10,000 $833
$7,000 $583

A portion of your scholarship will be paid to you in each paycheck, with taxes withheld. The University will process scholarship amounts in the two pay periods before a monthly tuition payment is due. For example, your June scholarship will arrive in your two May paychecks.

If your child is enrolled part-time or for a partial month, the award is prorated.

PLEASE NOTE, AWARD RECIPIENTS ARE AT ALL TIMES RESPONSIBLE FOR:

  • Paying full tuition directly to your child care center and abiding by your tuition agreement;
  • Repaying any scholarship amounts that exceed tuition in combination with a voucher you may receive;
  • Notifying Benefits & WorkLife if you terminate employment, graduate, or change to an ineligible status, and repaying resulting overpayments;
  • Notifying Benefits & WorkLife if you enroll later than the expected enrollment date, withdraw, or change the status of your child (e.g. full-time to part-time) in one of the partner centers;
  • Recertifying your scholarship during the annual enrollment period each fall for continued benefits in the following calendar year;

By accepting these scholarship funds, you agree to repay any amount the University determines was overpaid to you and authorize the University to deduct the amount of the overpayment from your pay immediately upon notification.

Certain postdoctoral fellows may be awarded in one paycheck each month and are required to pay quarterly taxes according to rules that outline their fellowship.

WHY IS THE AMOUNT IN MY PAYCHECK LOWER THAN MY MONTHLY SCHOLARSHIP AWARD?

Your award is a taxable benefit, just like salary and other income. The gross amount is reduced by withholding taxes and the net amount is received in your pay. Scholarship funds are subject to Federal, State, Local, Social Security, and Medicare withholding.

I'M A NEW HIRE AND MY EFFECTIVE DATE IS MID-YEAR. WHEN CAN I RECEIVE MY AWARD?

Newly hired employees become eligible to receive the scholarship award only after completing their 120 day probationary period (or 90 days for Bargaining Unit). Your effective date will be the first of the month following completion of your probationary period. Your payroll disbursements will begin in the pay period that immediately follows your effective date.

CAN I GET THE SCHOLARSHIP AS SOON AS MY CHILD IS ENROLLED AT A JH PARTNER CENTER?

Yes, scholarships are available throughout the year. Applicants should elect the scholarship each year during annual enrollment, identify which JHU Partner Center you prefer, and apply to be on their waitlist. If you are on a waitlist, you will be pre-approved for a scholarship. Once the child has a start date to enroll at the center, notify Benefits and WorkLife immediately so your award can be activated. (410-516-2000, or childcare@jhu.edu)

If you are offered a spot at a partner center and have not been approved for voucher or scholarship, you will need to complete the application with “a change in child care needs” as your life event.

IS THERE A WAIT LIST TO GET INTO THE SCHOLARSHIP PROGRAM?

There is no wait for the scholarship, however there are wait lists at the JHU partner centers for most age groups. If you would like to receive the scholarship, we recommend that you apply to a partner center as soon as possible, and apply for the scholarship during annual enrollment. Once you are offered a spot, notify Benefits and WorkLife immediately so the payroll process can be initiated for you to receive your award. Contact the centers directly to apply for a spot.

MY SPOUSE ALSO WORKS FOR JHU. CAN I RECEIVE MORE SCHOLARSHIP FUNDS?

If a family has has two parents who meet the eligibility requirements, then both parents will receive awards, up to the full cost of tuition. Both parents must apply for the scholarship, and scholarship awards in combination with voucher will not exceed 100% of tuition. The scholarship award is per parent, not per family.

MY VOUCHER AND SCHOLARSHIP EXCEED TUITION AT THE CENTER. WHAT SHOULD I DO?

It is your responsibility to pay back any amount that exceeds tuition. Contact the Benefits Service Center at 410-516-2000 or email childcare@jhu.edu immediately.

I HAVE BOTH SCHOLARSHIP AND VOUCHER. CAN I USE BOTH?

Yes, you use both the scholarship and voucher to pay for your child’s tuition. Voucher funds are tax-free, so you should make sure to use them fully. To calculate the appropriate voucher amount to use each month, we recommend that you divide your annual award across 12 months. The monthly scholarship awards are capped at 1/12 of the annual amount.

Annual Voucher Award Monthly Voucher Annual Scholarship Award Monthly Scholarship
$5,000 $417 $13,000 $1,083
$2,500 $208 $10,000 $833
$1,000 $83 $7,000 $583

You may use your voucher funds as you see fit, as long as use does not exceed the difference between your tuition and your scholarship. It is prohibited to use the voucher to reimburse yourself for spending scholarship funds, and use of funds in this way will disqualify you from the program. Contact the Benefits Service Center at 410-516-2000 or childcare@jhu.edu if you have questions about the combination of your voucher and scholarship.

EVEN AFTER RECEIVING THIS SCHOLARSHIP, I WILL NEED MORE HELP PAYING FOR CHILD CARE. ARE THERE ANY OTHER PROGRAMS?

The Child Care Voucher provides tax-free awards to help you pay for child care, and you may combine the voucher and the scholarship. Please read the website carefully; different rules apply.

Some families consider flexible work schedules or part-time care to find an affordable solution. If your child enrolls at a JHU partner center part-time, your scholarship award is pro-rated.

The Maryland State Department of Education also offers financial assistance to eligible working families. For more information about the Maryland Child Care Scholarship, visit the MSDE website.

We encourage you to read about Maryland Family Network’s services and complete the registration form to connect with a specialist who’ll provide resources and referrals to child care that meets your budget. More resources for finding child care are available.

You may qualify for the Covid-19 Caregiving Relief Fund if you have paid for additional child care expenses as a direct result of COVID-19.

CAN I USE THE CHILD CARE SCHOLARSHIP IF I ALREADY RECEIVE FUNDING FOR CHILD CARE FROM ANOTHER SOURCE?

Eligibility is not affected by participation in other programs that fund child care. If you are receiving child care assistance from the state of Maryland or another private or public funding source outside of JHU, you are still eligible for the child care scholarship.

CAN I USE THE CHILD CARE SCHOLARSHIP IF I AM ALSO USING A DEPENDENT CARE FLEXIBLE SPENDING ACCOUNT (DCFSA) OR BACKUP CARE?

Yes. Scholarship funding is taxable and therefore does not affect your DCFSA or Backup Care spending in the way that the tax-free Child Care Voucher does.

For more information about the Dependent Care Flexible Spending Account, available to full-time faculty or staff, visit the DCFSA webpage. SOM Housestaff should contact SOMBenefits@jhu.edu regarding the DCFSA.

For more information about Backup Care, available at a reduced rate for staff, faculty and students according to specific eligibility guidelines, visit the Backup Care webpage.

MY CHILD IS ENROLLING PART-TIME AT A JHU PARTNER CENTER. HOW DOES THAT AFFECT MY AWARD?

If your child is enrolling part-time, then your award will be reduced proportionately to the reduction in your tuition. For instance, if your part-time tuition is 80% of the full-time tuition, then your scholarship will be 80% of the award.

Note: Part-time enrollment is only available at the Homewood Early Learning Center and is not guaranteed as an option if you are offered a spot. 

Taxes

HOW DO I FIND MY ADJUSTED GROSS INCOME (AGI)?

Your federal income tax return indicates your AGI. It is on line 11 if you filed a Form 1040 or 1040-SR in 2020.

WHAT IF I HAVE A NEW DEPENDENT WHO WAS NOT CLAIMED ON MY MOST RECENT TAX RETURN?

We understand and accept that a new dependent might not be claimed on last year’s tax forms. When applying enrolling for the Child Care Voucher and Scholarship, the system will request documentation of your new dependent. If you have not yet received a copy of your child’s birth certificate, dated live hospital discharge papers are acceptable.

Employees: Follow the instructions from the benefits portal, myChoices Health & Life Enrollment, to add your child. Please contact (410) 516-2000 or benefits@jhu.edu if you have questions.

Students: Follow the instructions in the 2020 student application form, to add your child. Please contact childcare@jhu.edu if you have questions.

WHAT TAX DOCUMENTS DO I NEED TO PROVIDE?

To verify family income, you must submit completed, signed (or e-filed) copies of your 2019 US federal income tax return.

  • If you and your spouse were married filing separately, BOTH tax forms are required.
  • If you filed as Head of Household and have a spouse or domestic partner living in your home who also contributes to household or child care expenses, BOTH tax forms are required.

If you do not have a US tax form, you may submit alternate documentation of income in the form of:

  • A letter from your supervisor, sponsoring organization, or national government stating your income.
  • It must be on letterhead, be signed, and have legible contact information in case we need to verify income. In our experience, sponsoring organizations are happy to provide this type of letter.
  • Documentation of spouse or domestic partner’s income is also required. If you have additional questions about alternate documentation, please contact (410) 516-2000 or benefits@jhu.edu.
DO I HAVE TO PAY TAXES ON MY CHILD CARE SCHOLARSHIP?

Yes. The Child Care Scholarships are taxable funds.

For those who receive a W-2 from the university: You will be taxed at each pay cycle and will see the scholarship tax deduction on your pay stub. Scholarship funds are subject to Federal, State, Local, Social Security, and Medicare withholding.

For students who do not receive a W-2 from the university: 

For students who are non-resident aliens:

  • If you are a non-resident student and you receive a W-2 from the university, these child care dollars may be taxable income.
  • If you are a non-resident student and you do NOT receive a W-2, the child care dollars awarded to you are taxable. The university is obligated to report and withhold (14%) on the child care dollars awarded to you.
  • To determine your residency status, you may be required to complete a Foreign National Information Form (FNIF).

For those who are paid by a fellowship only:

  • For US citizens and resident aliens, fellowship payments ARE NOT reported to you on IRS form W-2 or 1099; for nonresident aliens, fellowship payments are reported on IRS form 1042-S.
  • Please review your original NOTIFICATION TO FELLOWSHIP RECIPIENTS regarding important tax considerations. Your scholarship award is included as fellowship income. It is your responsibility to make any required estimated federal and state income tax payments quarterly.

If you need tax help, eligible employees and students may receive one free tax consultation, per topic, per year through mySupport. Call 443-997-7000 to request a tax consultation.

WHAT IF MY FAMILY’S AGI OR TAX CIRCUMSTANCES LAST YEAR ARE SIGNIFICANTLY DIFFERENT FROM THIS YEAR?

Eligibility for childcare voucher and scholarship is determined primarily by family income (AGI). If you experienced a qualifying life event that has caused your AGI at the time of this application to be lower than your AGI from your taxes last year, you will need to provide additional documentation. Approved Life Events included: divorce or separation, change in student status, death of a spouse or partner, or spouse job loss or layoff. Documentation is required in all cases. Please refer to the list below for acceptable documentation. When entering your AGI in the application, you should enter your revised AGI based on the life event experienced.

In order to be considered, the revised AGI must fall within the income ranges for eligibility. Families whose AGI is outside of the stated ranges are not eligible. You will still need to submit the required tax documents and dependent verification if your income circumstances last year are different from this year.

Additional Required Documents:

  • Divorce or separation – 1. Official court document on letterhead or court stationery, must clearly state the effective date; 2. Proof of applicant’s wages (i.e. W-2, Box 1)
  • Death of spouse or partner – 1. Death certificate; 2. Proof of applicant’s wages (i.e. W-2, Box 1)
  • Spouse job loss or layoff – 1. Employer’s letter on letterhead outlining terms of layoff; 2. Proof of unemployment benefits; 3. Proof of applicant’s wages (i.e. W-2, Box 1)
  • Change in spouse’s student status – 1. Official enrollment or transcript to demonstrate student status, and wage/stipend statement if any; 2. Proof of applicant’s wages (i.e. W-2, Box 1)
WHAT IF MY FAMILY’S AGI OR TAX CIRCUMSTANCES CHANGE IN THE MIDDLE OF THE AWARD YEAR? CAN MY AWARD BE ADJUSTED?

Yes. If your family’s AGI changes at any point in the award year and becomes lower than your AGI at the time of application, this is a qualifying life event that allows you to resubmit your application and provide new documentation. Reasons for this change include divorce or separation, change in student status, death of a spouse or partner, job loss or layoff; as well as a more recent, completed tax filing. Documentation is required. If approved, your award will be incrementally adjusted according to the pro-rated voucher amounts based on effective date. In the application, employees should select “My child care needs have changed,” and students/learners should select “Other.”

Additional Questions

HOW DO I APPLY?

You must first visit the JHU Partner Center(s) in which you are interested, and submit an application for enrollment to be placed on the center’s waitlist. Application for scholarship is part of the Child Care Voucher application. When you apply for the voucher, indicate that you are interested in the scholarship.

Once you are offered a spot at a JHU partner center, you must notify our office right away. Call the Benefits Service Center at 410-516-2000, or email childcare@jhu.edu to activate your scholarship. The Family Services Team will verify your start date, issue you a scholarship award letter to sign, then initiate payroll disbursements for your award. Please tell the center that you are applying or approved for scholarship.

Scholarships are awarded on an annual basis, following the calendar year. You must apply during Annual Enrollment each fall, to qualify for funding the following year.

Faculty and Staff apply in myChoices Benefits Enrollment.

Students and Learners apply in the online application for students and learners. 

Mid-Year Enrollment: You can activate your scholarship at anytime in the year, upon your child’s enrollment at a JHU partner center. If you did not apply for voucher and scholarship, and your child is enrolling at a JHU partner center, then complete the award application with life event “I have a change in child care needs.” Your award will become effective on the first day of the month following the complete submission of the required application documents. Monthly awards are capped at 1/12 the annual amount.

  • Newly Hired Employees: You are eligible for the benefit the 1st of the month following your 120 day wait period, (90 days for Bargaining Unit).
  • Newly Enrolled Students and Learners: You are eligible for the benefit on the first day of your full-time semester or term.

Call 410-516-2000 or email childcare@jhu.edu if you have a start date at a JHU partner center or have any questions.

In the unlikely event of a change in funding or availability,
please note that JHU reserves the right to pause, reduce, or discontinue the program for any reason.