Scholarships to JHU Child Care Centers

JHU scholarships are available for the three centers that are Johns Hopkins partners: Homewood Early Learning Center, Bright Horizons, and the Weinberg Early Childhood Center. These scholarships can be used in addition to vouchers. They are available to full-time employees of the university, post-doc students, full-time doctoral and medical students, residents, and house staff.

Scholarships are available on a rolling basis, so a family can use them as soon as a spot opens up in one of the three centers. It is important that employees get on the waiting list for the center(s) in which they wish to enroll their child if they want to access the scholarship at some point in the future. Because the scholarship amounts are above the IRS cap of $5,000, they are taxable. Financial counseling is available for families with concerns around taxability and eligibility for other programs through mySupport.

To determine the scholarship amount for which your child may be eligible, find your family’s adjusted gross income (AGI, as reported on your previous year’s tax return) and the number of children under age 6 you have in the table below. The scholarship amount is shown in the column on the right. Remember that scholarships are in addition to any child care voucher funds that you may receive.

For each additional pre-K child under the age of 6 in child care, the income caps rise $10,000.

Scholarship Eligibility

JHU Child Care Scholarships are designed to help cover the cost of dependent care for those who meet the following criteria:

  • Have a child enrolled in one of the three JHU child care centers (Homewood Early Learning Center, Bright Horizons, or the Weinberg Early Childhood Center).
  • Meet adjusted gross income (AGI) eligibility requirements.

AND

    • Be full-time employees of Johns Hopkins University and have completed the 120-day probationary period (90 days for Bargaining Unit employees).

OR

    • Be a full-time post-doctoral fellow, resident, doctoral or medical student, or intern. Contact your department if you are not sure of your status.
Scholarship Application

You must first visit the JHU Partner Center(s) in which you are interested, and submit an application for enrollment to be placed on the center’s waitlist.

Application for scholarship is one and the same as the Child Care Voucher application. When you apply for the voucher, indicate that you are also interested in the scholarship.

If you receive a spot at a JHU Partner center and did not apply for voucher, please follow the steps below and contact the Benefits Service Center, 410-516-2000 or benefits@jhu.edu.

EMPLOYEES:

  1. Visit the center(s) and submit an application for enrollment and/or request to be placed on the wait list.
  2. Visit myChoices and select “Child Care Scholarship.” You will be directed to complete eligibility information and upload required documentation. Once your eligibility is determined, the scholarship will show as “Pending” while you are waiting for a slot to become available.
  3. Once you are offered a slot, you must do two things right away:
    • Tell the center that you are applying for scholarship, and
    • Call the Benefits Service Center 410-516-2000 to activate your scholarship. The Family Services Team will contact you and issue a letter indicating your total scholarship award.

Each employee must re-elect the scholarship and resubmit income verification during annual enrollment each year.

STUDENTS:

  1. Visit the center(s) and submit an application for enrollment and/or request to be placed on the wait list.
  2. Visit the student application page, fill out the form, and indicate that you are interested in the scholarship. You will be prompted to securely email your tax document(s) and child(ren)’s birth documents to childcare@jhu.edu.
  3. Once you are offered a slot, you must do two things right away:
    • Tell the center that you are applying for scholarship, and
    • Call the Benefits Service Center at 410-516-2000 to activate your scholarship. The Family Services Team will contact you and issue a letter indicating your total scholarship award.

Each student must re-elect the scholarship and resubmit income verification during annual enrollment each year.

Scholarship Payments

Once you are enrolled in the school, the full amount of your scholarship will be paid to you in your paycheck, with required taxes withheld. You will receive a one-time scholarship payment to cover the first month of your tuition, as well as recurring payments in the two pay periods before tuition is due so that you can pay it on time at the first of the month.

You are responsible for paying full tuition to the school, as indicated on your parent contract. Regardless of your eligibility for a scholarship, Johns Hopkins is not responsible for your tuition payment.

If you also have a child care voucher, you should use the voucher first to reimburse yourself for out-of-pocket tuition in Discovery Benefits, (since the voucher is tax-free), and then use the scholarship to pay for the rest.

If you are paid by a Fellowship only:

The full amount of your scholarship will be paid to you in your paycheck, and you will be responsible for paying the full tuition directly to your child care center and required estimated taxes to the IRS. You will receive a one-time scholarship payment to cover the first month of your tuition, as well as recurring payments in one pay period before tuition is due so that you can pay it on time at the first of the month. Please review your original NOTIFICATION TO FELLOWSHIP RECIPIENTS regarding important tax considerations. You scholarship award is included as fellowship income.

PLEASE NOTE, ALL SCHOLARSHIP RECIPIENTS ARE RESPONSIBLE FOR:

  • Repaying any scholarship amounts that exceed tuition in combination with a voucher you receive
  • Notifying the Benefits Office if you terminate, graduate, or change to an ineligible status, and repaying resulting overpayments
  • Notifying the Benefits Office if you disenroll or change the status of your child (e.g. full-time to part-time) in one of the partner centers
Application FAQ

ELIGIBILITY

1. Am I eligible?

You must have a child enrolled in one of the three JHU partner child care centers: the Homewood Early Learning Center, Bright Horizons at Johns Hopkins, or the Weinberg Early Childhood Center, to be eligible for the Child Care Scholarship. If you have a spouse or legal partner, he or she must be employed or enrolled in school at least 15 hours per week, or actively looking for work, or have documentation that a disabling condition prevents full-time caregiving, to qualify for this program.

Faculty & Staff: Full-time Johns Hopkins University faculty, staff, and bargaining unit members who are full-time benefits-eligible and have completed their 120-day probationary period (or 90 days for bargaining unit) may be eligible for the Child Care Voucher program. Eligibility is dependent on your Adjusted Gross Income (AGI) and the number of children under age six (6) that you have in child care.

Graduate students: The following graduate students are eligible for the Child Care Scholarship program:

  • Full-time doctoral and medical students
  • Full-time postdocs
  • Full-time residents, interns, and housestaff

2. Who is NOT eligible for the scholarship benefit?

If your child is enrolled in a child care center other than one of the three JHU partners, you are not eligible. Please see Child Care Voucher program instead.

Faculty & Staff: Those who are not employed by Johns Hopkins University; visiting faculty; temporary, limited, part-time, or casual employees; and those who are not benefits-eligible, are not eligible for this program.

Students: Visiting scientists and researchers; and undergraduate and master’s students, are not eligible for this program.

3. What about international students and non-residents?

International students here on a visa and individuals who do not have U.S. residency are eligible as long as they are otherwise in the eligible group and meet all other criteria. Individuals can check with their divisional administration about eligibility. As long as you are an enrolled student who meets the above criteria, you are eligible to participate.

4. I have multiple children under age six. How will this affect my child care Scholarship?

Having additional children under the age of 6 can affect your scholarship in two ways. First, the  income caps rise by $10,000 for each additional child you have. Please review your tax form and the table below carefully.

Next, if your children both attend a JHU partner center, your scholarship award is increased because the scholarships are per-child (not per-family).

5. I have two children under age 6, but only one attends a JHU partner center. Am I still eligible for the increased income cap?

Yes, the income chart is based on family size and AGI. If your children are not attending paid-kindergarten, you can consider them when using the income chart to determine your maximum scholarship award. As long as one of your children attends a JHU Partner Center, you are eligible.

6. I’m still not sure if I’m eligible. Who should I talk to?

Employees, please contact Benefits and WorkLife at 410-516-2000 or Benefits@jhu.edu.

Students, please see the school-specific eligibility language below. If you are still unsure if your student position is eligible, ask the divisional contact for your own school:

Berman Institute Julia Chill
jchill@jhu.edu
Carey Business School Jeanette Proakis
Carey.Student@jhu.edu
Krieger School Renee Eastwood
rseitz5@jhu.edu
includes non-resident and post-certified full-time doctoral students
Peabody Conservatory Donna Cureton
dstinne1@jhu.edu
SAIS Jon Youngs
jyoungs1@jhu.edu
School of Education Teresa Murray teri.murray@jhu.edu
School of Medicine SOM Benefits Office
SOMBenefits@jhmi.edu
School of Nursing Registrar’s Office
SON-RegistrarsOffice@jhu.edu
includes fulltime PhD or DNP students, and all DNP Advanced Practice Students; excludes Executive DNP students
School of Public Health Edna Koimur
ekoimur1@jhu.edu
Whiting School of Engineering Christine Kavanagh christinekavanagh@jhu.edu includes non-resident and post-certified full-time doctoral students

7. What if I did not file US taxes last year? How do I verify my income for eligibility?

If you do not have a US tax form, you may submit alternate documentation of income in the form of a letter from your supervisor, sponsoring organization, or national government stating your income. The letter must be on letterhead, be signed, and have legible contact information in case we need to verify income. In our experience, sponsoring organizations are happy to provide this type of letter. If you have additional questions about alternate documentation, please contact (410) 516-2000 or benefits@jhu.edu.

TYPES OF CARE

8. Where can i use the child care scholarship?

The scholarship may only be used if your child is enrolled at one of the following JHU partner centers. If you would like to join the waitlist to enroll your child at one of our partner centers, read more here.

Bright Horizons at Johns Hopkins
98 North Broadway – “Johns Hopkins Child Care and Early Learning Center”
Apply Now
JHopkins@BrightHorizons.com

Homewood Early Learning Center
200 Wyman Park Drive
Apply Now
Info@HomewoodELC.org

Weinberg Early Childhood Center
2100 Ashland Avenue (Henderson Hopkins School building)
Apply Now
WeinbergECC@JHU.edu

9. What if I am on a wait list at a Johns Hopkins Partner Center?

Apply for the scholarship as soon as you are on a wait list for a center, so that you may be approved for the funds in case you are offered a spot.

If you need to identify care while you are on a wait list, Johns Hopkins faculty, staff, and students have access to enhanced child care resources and referrals through the Maryland Family Network’s LOCATE service. The LOCATE database includes all registered and licensed family and group child care in Maryland.  Find more information about LOCATE: Child Care on the new HR website.

10. Can I use the scholarship for another child care center?

Scholarships are only available for JHU’s three partner centers.

If you meet the eligibility requirements, you may apply for the Child Care Voucher for any legal care, including licensed centers and informal, in-home care. Read about the Child Care Voucher on the HR website. Employee enrollment for vouchers is August 1 through November 1, 2019; student enrollment for vouchers begins Aug 1 and is rolling, for scholarships that begin on January 1, 2020.

The Maryland State Department of Education also offers financial assistance to eligible working families. For more information about the Maryland Child Care Scholarship, visit the MSDE website.

FUNDS

11. How do I receive the funds?

Starting January 2020, Benefits and WorkLife will pay the center the scholarship amount, and you will pay reduced tuition each month.

12. Can I get the scholarship as soon as my child is enrolled at a JH Partner Center?

Yes, scholarships are available throughout the year. Families must apply to one or more of the three partner centers and then apply for the scholarship. Typically a family will be placed on a waitlist for the center, and their scholarship will be considered “pending” until a vacancy opens up. Once the child begins attending the center, the scholarship will be paid directly to the center.

Employees should elect the scholarship each year during the enrollment period, which is August 1-November 1, 2019 for funding beginning January 2020. If you are offered a spot at a partner center and have not already elected the scholarship, contact Benefits and WorkLife at 410-516-2000, or benefits@jhu.edu right away.

13. Is there a wait list to get into the scholarship program?

There is no wait for the scholarship, however there are currently wait lists at the JH partner centers. If you would like to use the scholarship, we recommend that you apply for a wait list as soon as possible, and elect the scholarship during open enrollment. Once you are offered a spot, the scholarship will be applied to your tuition starting with your first payment after January 1, 2020. Contact the centers directly to be added to their wait lists.

Bright Horizons at Johns Hopkins
98 North Broadway – “Johns Hopkins Child Care and Early Learning Center”
Apply Now
JHopkins@BrightHorizons.com

Homewood Early Learning Center
200 Wyman Park Drive
Apply Now
Info@HomewoodELC.org

Weinberg Early Childhood Center
2100 Ashland Avenue (Henderson Hopkins School building)
Apply Now
WeinbergECC@JHU.edu

14. My spouse also works for JHU. Can I receive more scholarship funds?

If a child has two parents who meet the eligibility requirements for a scholarship to a JHU partner center, that child (or multiple children) will receive double the award, up to the full cost of tuition. Both parents must apply for the scholarship, and scholarship awards will not exceed 100% of tuition.

15. Even after receiving this scholarship, I will need more help paying for child care. Are there any other programs?

You may apply for the Child Care Voucher and can read about it on the HR website. If you follow the application guidelines and meet the eligibility requirements for both, you may combine the two awards. Different rules apply for the voucher, so please read the website carefully.

Employee enrollment for the voucher is August 1 through November 1, 2019; student enrollment for the voucher begins Aug 1 and is rolling, for vouchers that begin January 1, 2020.

We understand that paying for child care can be challenging. Many families consider flexible work schedules, part-time care or other informal arrangements to find an affordable solution. We encourage you to read about LOCATE: Child Care services and complete the registration form to connect with a specialist who’ll provide resources and referrals to child care that meets your budget.

The Maryland State Department of Education also offers financial assistance to eligible working families. For more information about the Maryland Child Care Scholarship, visit the MSDE website.

16. Can I use the Child Care Scholarship if I already receive funding for child care from another source?

Eligibility is not affected by participation in other programs. If you are receiving assistance from the state of Maryland or another private or public funding source outside of JHU, you are still eligible for the child care scholarship.

17. Can I use the Child Care Scholarship if I am also using a Dependent Care Flexible Spending Account (DCFSA) or Backup Care?

Yes. Scholarship funding is taxable and therefore does not affect your DCFSA or Backup Care spending.

For more information about the Dependent Care Flexible Spending Account, available to full-time faculty or staff, visit the DCFSA webpage.

For more information about Backup Care, available at a reduced rate for staff, faculty and students according to specific eligibility guidelines, visit the Backup Care webpage.

TAXES

18. How do I find my adjusted gross income (AGI)?

Your federal income tax return will indicate your AGI. It is on line 7 if you filed a Form 1040 in 2018.

19. What if I have a new dependent who was not claimed on my most recent tax return?

When enrolling for the Child Care Voucher, the system will request documentation of your new dependent.

Employees: Follow the instructions from the benefits portal, myChoices Health & Life Enrollment, to add your child. Please contact (410) 516-2000 or benefits@jhu.edu if you have questions.

Students: Follow the instructions in the student application form, to add your child. Please contact childcare@jhu.edu if you have questions.

20. What tax documents do I need to provide?

To verify family income, you must submit completed, signed (or e-filed) copies of your 2018 US federal income tax return; OR, if your financial documents originate in a country other than the US, comparable documentation to demonstrate income for you and your spouse or partner, if any.

  •  If you and your spouse were married filing separately, BOTH tax forms are required.
  • If you filed as Head of Household and have a spouse or domestic partner living in your home who also contributes to household or child care expenses, BOTH tax forms are required.

21. Do I have to pay taxes on my child care Scholarship?

Yes. The Child Care Scholarships are taxable funds.

  • For those who receive a W-2 from the university: You will be taxed at each pay cycle and will see the scholarship tax deduction on your pay stub. Scholarship funds are subject to Federal, State, Local, Social Security, and Medicare withholding.
  • For students who do not receive a W-2 from the university: The child care dollars awarded to you are taxable. After the calendar year ends, Johns Hopkins will issue Form 1099 to you. It is your responsibility to claim these funds when filing your tax return.
  • For students who are non-resident aliens:
    • If you are a non-resident student and you receive a W-2 from the university, these child care dollars may be taxable income.
    • If you are a non-resident student and you do NOT receive a W-2, the child care dollars awarded to you are taxable. The university is obligated to report and withhold (14%) on the child care dollars awarded to you.
  • For those who are paid by a fellowship only:
    • For US citizens and resident aliens, fellowship payments ARE NOT reported to you on IRS form W-2 or 1099;  for nonresident aliens, fellowship payments are reported on IRS form 1042-S.
    • Please review your original NOTIFICATION TO FELLOWSHIP RECIPIENTS regarding important tax considerations. Your scholarship award is included as fellowship income. It is your responsibility to make any required estimated federal and state income tax payments quarterly.

If you need tax help, eligible employees and students may receive one free tax consultation, per topic, per year through mySupport. Call 443-997-7000 to request a tax consultation.

22. What if my family’s AGI or tax circumstances last year are significantly different from this year?

Eligibility for childcare voucher and scholarship is determined primarily by family income (AGI). If you experienced a qualified life event that has caused your AGI at the time of this application to be lower than your AGI from your taxes last year, you will need to provide additional documentation. Approved Life Events included: divorce or separation, change in student status, death of a spouse or partner, job loss or layoff. Documentation is required in all cases. Please refer to the list below for acceptable documentation. When entering your AGI in the application, you should enter your revised AGI based on the life event experienced.

In order to be considered, the revised AGI must fall within the income ranges for eligibility. Families whose AGI is outside of the stated ranges are not eligible. You will still need to submit the required tax documents and dependent verification.

Additional Documents Needed:

  • Divorce or separation – 1. Official court document on letterhead or court stationery, must clearly state the effective date; 2. Proof of applicant’s wages (i.e. W-2)
  • Death of spouse or partner – 1. Death certificate; 2. Proof of applicant’s wages (i.e. W-2)
  • Job loss or layoff – 1. Employer’s letter on letterhead outlining terms of layoff; 2. Proof of unemployment benefits; 3. Proof of wages for spouse/domestic partner, if any
  • Change in student status – 1. Official enrollment or transcript to demonstrate student status; 2. Proof of wages for spouse/domestic partner, if any

ADDITIONAL QUESTIONS

23. How do I apply?

Employees will apply and submit application documents in myChoices Health & Life Enrollment. Employees should call 410-516-2000 or email benefits@jhu.edu if you have any questions.

Students will apply in the student application page and submit application documents to ChildCare@jhu.edu. If you type SECURE to begin the subject line, and send from your Hopkins email address, your message will be protected. Also, email ChildCare@jhu.edu if you have any questions.

Mid-Year Entry: Funds are awarded by calendar year. If you apply after January 1, your award will be pro-rated to the first day of the month following the complete submission of the required application documents.

In the unlikely event of a change in funding or availability,
please note that JHU reserves the right to pause, reduce, or discontinue the program for any reason.

Jan-Mar 2020 Tax FAQ

 1. Why are you adding the scholarship to my paycheck now?

As a taxable benefit, the value of the scholarship needs to be accounted for properly in your pay statement. Scholarship payments for January, February, and March were not included in pay statements during those months. We are now able to reflect that income and collect payroll taxes as required.

2. Why are you spreading it out until the end of the year?

In order to minimize the impact to your paycheck, we are spreading the total value of those three months over the remaining pay periods of the year. You will see a smaller, consistent amount reflected rather than one large payment.

3. Will new payments be reflected each month when I return to child care?

We will contact each scholarship recipient with updated information as you return to child care and payments resume.

4. Both my spouse and I received the scholarship, and just one of us pays the remaining tuition to the center. Which one of us will have taxes withheld from our pay?

You will both have taxes withheld from your pay, as the scholarship benefit is per person, per child (not per family).

Jun-Dec 2020 Tax FAQ

1. When will I receive my scholarship award?

You will receive each month’s award in installments in the pay periods that precede that month, as follows:

  • September scholarship: Aug. 14 and Aug. 31
  • October scholarship:  Sept. 15 and Sept. 30
  • November scholarship: Oct. 15 and Oct. 30
  • December scholarship: Nov. 13 and Nov. 30
  • January scholarship: Dec. 15 and Dec. 31

If you are paid by a fellowship, you will receive your award in one installment mid-month, for the following month’s tuition.

2. Why are you adding the scholarship to my paycheck now?

 As a taxable benefit, the gross scholarship is considered additional income. As your employer, Johns Hopkins is legally obligated to report this income and withhold taxes from the gross payment.

3. Why is the amount in my paycheck lower than my monthly scholarship award?

Your award is a taxable benefit, and just like salary and other income, the gross amount is reduced by withholding taxes and the net amount is received in your pay.

4. Does this change my taxes for the year?

The scholarship is considered a taxable benefit. As such, the payroll tax withholdings on this benefit are deducted.

5. Both my spouse and I received the scholarship, and just one of us pays the remaining tuition to the center. Which one of us will have taxes withheld from our pay?

You will both be awarded and taxed on scholarship in your individual pay statements as the scholarship benefit is per person, per child (not per family).

6. My voucher and gross scholarship exceed tuition at the center. What should I do?

Contact the Benefits Service Center at 410-516-2000 or email benefits@jhu.edu. A Family Programs specialist will contact you to adjust your funding. You are responsible for paying back any amount that exceeds tuition.

7. I have both scholarship and voucher. Can I use both?

Yes, you can combine scholarship and voucher to increase the benefits you receive. In fact, you should make sure to use voucher funds fully because they are tax-free. Call the Benefits Service Center if you have questions about the combination of your voucher and scholarship amounts.