JHU Child Care Vouchers

The Johns Hopkins University child care voucher program provides financial assistance to faculty, staff, and students to use with providers that fit your family’s needs.

Families with qualifying income levels are able to receive $5,000, $2,500, or $1,000 tax-free vouchers. No longer restricted to only licensed care, vouchers can be used for in-home child care.

You are eligible for this enhanced voucher program if you are full-time faculty or staff, a full-time doctoral or medical student, post-doctoral fellow, resident, house staff, intern, or trainee who meets eligibility requirements.

For eligible faculty and staff: You must apply during Annual Benefits Enrollment each fall, to qualify for funding the following year. Voucher awards follow the calendar year and applications during annual enrollment in the fall apply for the coming year. Applications will only be accepted outside the enrollment period for new hires and employees who have a qualifying life event, such as a birth, adoption, or marriage.

For eligible students/learners: You must apply during Annual Enrollment each fall, to qualify for funding the following year. Voucher awards follow the calendar year and applications during annual enrollment in the fall apply for the coming year. There are additional mid-year enrollment periods in February and September, for partial-year funding. Applications will only be accepted outside the enrollment periods for new students and those who have a qualifying life event, such as a birth, adoption, or marriage.

To determine how much your family may be eligible to receive, find your family’s adjusted gross income (AGI, as reported on your previous year’s tax return) and the number of children under age six you have in the table below. The voucher amount is shown in the column on the right.

For each additional pre-K child under the age of 6, the income caps rise $10,000.

Voucher Eligibility

The Johns Hopkins University Child Care Voucher program is designed to reimburse up to $5,000 per year to help cover the cost of child care for those who meet the following criteria:

  • Have a child under the age of six, not in kindergarten. Eligible care includes any type of paid care.
  • Meet family adjusted gross income (AGI) eligibility requirements.

AND

  • Are full-time faculty or staff of Johns Hopkins University and have completed the 120-day probationary period (90 days for Bargaining Unit employees).

OR

  • Are full-time post-doctoral fellows, doctoral or medical students, residents, or house staff. Contact your department if you are not sure of your status.
Voucher Application

Complete these steps to apply for the JHU child care voucher:

  1. Prepare to apply. Gather a copy of your most current, complete, and signed federal 1040 tax form that lists your dependent(s). If you and your spouse were married filing separately, or if you filed as Head of Household and have a domestic partner who contributes to child care expenses, BOTH tax statements must be submitted.
    • Faculty and staff, please make sure all of your dependents under 6 years old are added to the benefits portal. If you have a new dependent who was not claimed on your most recent tax return, the system will request documentation.
    • Post-doctoral fellows; doctoral or medical students; residents, interns, or housestaff, gather a copy of your dependent child’s certified birth certificate, who is under 6 years old. Dated hospital discharge papers are acceptable for newborns for whom you have not yet received a birth certificate.
  1. Complete the online application. You must apply during Annual Benefits Enrollment. Voucher awards follow the calendar year and applications in the fall apply for the coming year. Applications will only be accepted outside the enrollment period for new hires, new students, and those who have a qualifying life event, such as a birth, adoption, or marriage; and your award will become effective on the first of the month following complete application. Awards with effective dates after January 1 are subject to proration based on the month your enrollment begins.
    • Faculty and staff apply in myChoices. If you are approved, you will see your approval in the myChoices portal.
    • Post-doctoral fellows; doctoral or medical students; residents, interns, or housestaff apply via the online form. You will receive an email from childcare@jhu.edu regarding your approval. Open enrollment periods without life events are in February, September, and during Fall Annual Enrollment.
Spending Voucher Funds

Discovery Benefits is transitioning their name to WEX.

What this means for you

Beginning Feb. 26, 2021, you’ll access your account at WEXINC.COM. On or after this date, if you visit discoverybenefits.com, you will be directed to the WEX website.

How to Access your WEX Account

Starting February 26th, go to WEXINC.COM, hover over Solutions and select Participants/Employees. This page includes access to log in to your online account, along with helpful resources like the knowledge base, a link to current eligible expenses, and chat.

You can also log into your account through the Discovery Benefits mobile app. Log in with your existing username and password.

How to Access your Voucher Funds

Your voucher award will load into WEX/Discovery Benefits, where you can view and manage your funds. Pay your provider out of pocket in full, retain the receipt, and upload it to WEX/Discovery to be reimbursed from your voucher fund.

2021 voucher funds will be available in WEX/Discovery Benefits about two weeks after your award effective date.

  1. Create your account with WEX/Discovery Benefits. There are two ways to do this:
  • Click on the link in the welcome email message from WEX/Discovery. This message is sent to your Hopkins email address. (This is sometimes lost in a spam or junk inbox folder.)
  • OR, go directly to WEX/Discovery’s website.
    • Select Login > HSA, FSA, HRA/Wellness & Commuter Login.
    • New User > Create your new username and password.
    • Enter your information and SSN.

2. Pay your provider in full, and retain the receipt. Printed invoices and handwritten receipts are acceptable. In WEX/Discovery, select File A Claim to submit your reimbursement.

TIPS:

  • Set up Direct Deposit by selecting Accounts > Profile > Payment Method > Update. This will speed up the turnaround time for you to receive your reimbursement to 2-3 business days.
  • Set up a Recurring Reimbursement, to automate the process. Recurring Dependent Care Request Form – Discovery Benefits

How to get help with your WEX Account

Contact Participant Services by phone at 866-451-3399 or by email at customerservice@discoverybenefits.com. You can also use live chat or search hundreds of help articles directly from your online account.

How to get help with your Voucher Award

Contact JHU Benefits and WorkLife by phone at 410-516-2000 or by email at childcare@jhu.edu.

FAQ

ELIGIBILITY

1. AM I ELIGIBLE?

Eligibility is dependent on your Adjusted Gross Income (AGI) and the number of children under age six (6) that you have in child care. If you have a spouse or legal partner, he or she must be employed or enrolled in school at least 15 hours per week, be actively looking for work, or have documentation that a disabling condition prevents full-time caregiving, to qualify for this program.

Faculty and Staff:

Full-time Johns Hopkins University faculty, staff, and bargaining unit members who are full-time benefits-eligible and have completed their 120-day probationary period (or 90 days for bargaining unit) may be eligible for the Child Care Voucher program.

Students and Learners:

The following graduate students are eligible for the Child Care Voucher program:

  • Full-time doctoral and medical students
    • For students of Whiting and Krieger, this includes non-resident and post-certified full-time doctoral students)
  • Full-time postdoctoral fellows
    • School of Medicine fellows who receive their pay from a sponsoring institution, and are not paid by JHU, may have a conflict of interest with receiving child care voucher and/or scholarship funds. Contact your fellowship administrator to confirm. It is your responsibility to identify potential conflicts and decline to receive the funds as needed. Please notify benefits@jhu.edu if you must decline due to conflict of interest.
  • Residents, interns, and trainees

2. WHO IS NOT ELIGIBLE FOR THE VOUCHER BENEFIT?

Faculty and Staff:

Those who are not employed by Johns Hopkins University; visiting faculty; temporary, limited, part-time, or casual employees; and those who are not benefits-eligible, are not eligible for this program.

Students and Learners:

Visiting scientists and researchers; undergraduate and master’s students, are not eligible for this program.

Benefits-eligible School of Medicine fellows who receive their pay from a sponsoring institution, and are not paid by JHU, may have a conflict of interest with receiving child care voucher and/or scholarship funds. Contact your fellowship administrator to confirm. It is your responsibility to identify potential conflicts and decline to receive the funds as needed. Please notify benefits@jhu.edu if you must decline due to conflict of interest.

3. WHAT ABOUT INTERNATIONAL STUDENTS AND NON-RESIDENTS of the u.s.?

International students here on a visa and individuals who do not have U.S. residency are eligible as long as they are otherwise in the eligible group and meet all other criteria. Individuals can check with their divisional administration about eligibility. As long as you are an enrolled student who meets the above criteria, you are eligible to participate.

4. What if my spouse is in the U.S. on a visa that does not allow them to work?

The IRS requires that if you have a spouse or legal partner, they must be employed or enrolled in school at least 15 hours per week, be actively looking for work, or have documentation that a disabling condition prevents full-time caregiving, to qualify for this program. If your spouse or legal partner has a visa that does not allow them to work in the U.S., then actively looking for work in the U.S. is not an acceptable status, and you do not qualify for the voucher program.

5. I HAVE MULTIPLE CHILDREN UNDER AGE SIX. HOW WILL THIS AFFECT MY CHILD CARE VOUCHER?

For each additional pre-kindergarten child you have under the age of six, the AGI caps rise by $10,000. The IRS defines Adjusted Gross Income (AGI) as gross income minus adjustments to income. (In 2018, AGI was line 37 on Form 1040.) Please review your family income and the award tier table carefully.

6. I’M STILL NOT SURE IF I’M ELIGIBLE. WHO SHOULD I TALK TO?

Employees, please contact Benefits and WorkLife at 410-516-2000 or ChildCare@jhu.edu.

Students, please ask the divisional contact for your own school, listed below:

Berman Institute Julia Chill
jchill@jhu.edu
Carey Business School Jeanette Proakis
Carey.Student@jhu.edu
Krieger School Renee Eastwood
rseitz5@jhu.edu
includes non-resident and post-certified full-time doctoral students
Peabody Conservatory Donna Cureton
dstinne1@jhu.edu
SAIS Jon Youngs
jyoungs1@jhu.edu
School of Education Teresa Murray

teri.murray@jhu.edu

School of Medicine SOM Benefits Office
SOMBenefits@jhmi.edu
includes fellows who are paid by partnering institutions instead of JHU; see FAQ #2
School of Nursing Registrar’s Office
SON-RegistrarsOffice@jhu.edu
includes fulltime PhD or DNP students, and all DNP Advanced Practice Students; excludes Executive DNP students
School of Public Health Edna Koimur
ekoimur1@jhu.edu
Whiting School of Engineering Christine Kavanaghchristinekavanagh@jhu.edu includes non-resident and post-certified full-time doctoral students

7. WHAT IF I DID NOT FILE US TAXES LAST YEAR? HOW DO I VERIFY MY INCOME FOR ELIGIBILITY?

If you do not have a US tax form, you may submit alternate documentation of income in the form of:

  • A letter from your supervisor, sponsoring organization, or national government stating your income.
  • It must be on letterhead, be signed, and have legible contact information in case we need to verify income. In our experience, sponsoring organizations are happy to provide this type of letter.
  • Documentation of spouse or domestic partner’s income is also required.If you have additional questions about alternate documentation, please contact (410) 516-2000 or benefits@jhu.edu.

TYPES OF CARE

8. IS THE PROGRAM FOR CHILD CARE EXCLUSIVELY?

The Child Care Voucher program is for care of dependents directly related to your work schedule (or school schedule for students). Dependents are those for whom you provide more than 50% of the financial support for the year. Eligible dependents are children up to the age of 6 not enrolled in kindergarten.

9. HOW DO I FIND QUALIFYING CHILD CARE? WHICH CHILD CARE PROVIDERS MAY I USE?

As of 2020, child care vouchers can be used for any legal care, which includes licensed centers and family child care homes, as long as the caregiving individual claims the income on their taxes. To qualify, the care provider must claim the cost of care as taxable income.

Johns Hopkins faculty, staff, and students have access to enhanced child care resource and referral through the Maryland Family Network’s LOCATE service. The LOCATE database includes all registered and licensed family and group child care in Maryland. Find more information about LOCATE: Child Care on the HR website. For assistance finding state-licensed child care outside of Maryland, contact mySupport, 443-997-7000.

10. WHAT IF I DO NOT PAY MY INFORMAL CAREGIVER?

You must pay for care and provide documentation, such as a receipt, to receive the voucher. If your provider does not create receipts, you can use an alternative form on the Discovery Benefits website.

11. CAN I USE THE VOUCHER FOR BEFORE OR AFTER CARE FOR A CHILD older than 6 years?

No. Johns Hopkins University limits the use of child care vouchers to children up to age 6. However, if you are a full-time faculty or staff member, you may choose to use a Dependent Care Flexible Spending Account (DCFSA) for before/after school care costs. See the DCFSA section for more information.

12. WHAT ARE ELIGIBLE EXPENSES?

Eligible expenses include paid child care provided during scheduled work or school-related hours. It must be for care during the parents’ work hours or school schedule. Examples include:

  • Licensed day care centers and nursery schools;
  • Family child care homes in which the caregiver reports payment as taxable income;
  • Individual caregivers who report your payments as taxable income, i.e. a neighbor, friend, or relative; or
  • Alternative care during COVID child care closures prior to 9/1/2020.
  • These childcare costs below, if incurred 9/1/2020 and after, may qualify for the Covid-19 Caregiving Relief Fund:
    • Incremental school age childcare costs for a dependent child to supplement or replace time that dependent children would have been in school (including school age care in-home, in-center care, learning pods)
    • Incremental childcare costs for a pre-Kindergarten dependent child incurred as a result of the ordinary care being impacted by COVID-19 (e.g., ordinary care provided by a high-risk grandparent or other family member)

13. WHAT EXPENSES ARE NOT ELIGIBLE?

The following expenses do not qualify for the Voucher:

  • Paid kindergarten;
  • Care during non-work or non-school related hours;
  • Care that is unpaid or unreported as taxable income by the caregiver;
  • Supplies, medical bills, or costs that are not for caregiving; and
  • Tuition to hold a spot at a center.

If you have a spouse or legal partner, he or she must be employed or actively looking for work, enrolled in school, or have documentation that a disabling condition prevents full-time caregiving, to qualify for this program.

14. HOW DO I KNOW IF MY IN-HOME PROVIDER REPORTS CARE PAYMENTS AS TAXABLE INCOME?

Just ask. It is the responsibility of the caregiver to report care payments as income.

REIMBURSEMENT

15. HOW DO I RECEIVE THE FUNDS?

First, you must pay the center or care provider in full each month. Then, submit your receipts to Discovery Benefits to be reimbursed from your child care voucher fund.

If you become eligible for the voucher with an effective date of February 1st through December 1st, the voucher award amount will be prorated based on the month your enrollment begins. Your full voucher amount will be funded to your account.

IMPORTANT CHANGE: If you are enrolled at one of JHU’s three partner centers, listed below, the voucher is NOT paid to the center directly. You must pay out of pocket, then reimburse yourself with the voucher. JHU’s three partner centers are:

  • Homewood Early Learning Center
  • Johns Hopkins Child Care and Early Learning Center (Bright Horizons)
  • Harry & Jeanette Weinberg Early Childhood Center

If your child is enrolled at one of these centers, you may qualify for the Child Care Scholarship. Scholarship funds, as distinct from the voucher payment, are taxable and paid directly to you in your paycheck. If you would like to join the waitlist to enroll your child at one of our partner centers, read more here.

16. HOW LONG DOES IT TAKE TO RECEIVE THE REIMBURSEMENT?

Reimbursements can be expected 2-3 business days after your receipt has been uploaded to Discovery Benefits. If you have set up direct deposit, you will see those funds within 3-5 business days after your receipt has been uploaded. If you have not yet set up direct deposit, you will receive a paper check in the mail within 7-10 business days.

17. HOW DO I CHECK ON THE STATUS OF MY REIMBURSEMENT?

Visit your Discovery Benefits dashboard to review the status of your reimbursement. Click here to create or log into your Discovery Benefits online account. Students who use the voucher are granted access to Discovery Benefits as they are approved for funding.

18. CAN I SUBMIT CHILD CARE EXPENSES RETROACTIVELY?

You may only be reimbursed for care that occurs after your effective date, within the intended benefits calendar year. People who apply mid-award-year due to a qualifying life event will have a mid-year effective date. You have until April 30 of the following year to submit any eligible expenses incurred during the prior calendar year.

Example: Parent elects child care voucher in October 2020 for the 2021 benefits period. Care provided during calendar year 2021 may be reimbursed, and parent must file receipts dated January 1, 2020-December 31, 2020 in Discovery Benefits before April 30, 2021.

FUNDS

19. CAN I GET VOUCHER ASSISTANCE AS SOON AS MY CHILD GOES TO CARE?

Vouchers are awarded on an annual basis, following the calendar year.

Employees: Enrollment for vouchers is October 14-30, 2020 for 2021 funding. If you are newly hired or experience a qualifying life event, you may enroll in the voucher outside of annual enrollment.

  • New Hires: You are eligible for the benefit the 1st of the month following your 120 day wait period.
  • Qualified Life Events: Birth, adoption or marriage will allow you to enroll in the program outside of the annual enrollment period. You must enroll within 30 days of the life event and the benefit will be effective the 1st of the month following the event. A change in child care needs due to Covid-19 now allows you to apply mid-year.

Students: There are three enrollment periods. To receive a full-year of voucher funding in 2021, enrollment is November 1-30, 2020. Additional enrollment periods are for the months of February and September. Award effective dates for applications completed in the mid-year periods are 3/1/2021 and 10/1/2021 respectively. If you experience a qualifying life event, you may enroll in the voucher outside of annual enrollment.

  • New Students: You are eligible for the benefit on the 1st of the month following your voucher application approval. Matriculation is considered a qualifying life event (see below).
  • Qualifying Life Events: Birth, adoption or marriage will allow you to enroll in the program outside of the annual enrollment period. You must enroll within 30 days of the life event and the benefit will be effective the 1st of the month following the event. A change in child care needs due to Covid-19 now allows you to apply mid-year.

All applicants: If you miss the enrollment period for other reasons, you must wait until the next open enrollment period in fall 2021, for 2022 funding. If you apply after January 1, then your benefit will begin on the first of the month following complete submission of all required documents. The voucher amount will be pro-rated according to your entry date, then you may submit for reimbursements as care expenses are incurred through the end of the calendar year.

20. IF I JOIN MID-YEAR, HOW MUCH AM I ELIGIBLE FOR?

If you become eligible for the Childcare Voucher with an effective date of February 1st through December 1st, the voucher award amount will be pro-rated based on the month your enrollment begins. The chart below outlines the pro-rated voucher amounts based on effective date.

21. CAN I RECEIVE MORE VOUCHER FUNDS IF I HAVE MORE THAN ONE CHILD?

Voucher funding is awarded per family, not per child. If you have multiple children, you cannot receive multiple voucher awards. However, for each additional pre-kindergarten child you have under the age of six, the AGI caps rise by $10,000. Five thousand dollars ($5,000) is the amount allowed by the IRS to be excluded from income per family, per calendar year, for employer-sponsored dependent care assistance. This total includes voucher, dependent care flexible spending and backup care earned benefit; and it is not adjusted to accommodate multiple dependents.

22. WHAT HAPPENS WHEN I USE ALL THE FUNDS?

Discovery Benefits will track your usage of the child care voucher in total with your DCFSA up to the maximum benefit of $5,000 annually*. Funds in excess of $5,000 will be reported as taxable income. *Note that the $5,000 cap is aligned with IRS guidelines for non-taxable employer contributions to dependent care flexible savings accounts.

23. MY SPOUSE ALSO WORKS FOR JHU. CAN I RECEIVE MORE THAN $5,000 FOR THE VOUCHER?

No. Five thousand dollars ($5,000) is the combined total allowed by the IRS per family, per calendar year, for employer-sponsored dependent care assistance. This total is per family, not per parent, for the pre-tax voucher.

24. EVEN AFTER RECEIVING THIS VOUCHER, I WILL NEED MORE HELP PAYING FOR CHILD CARE. ARE THERE ANY OTHER PROGRAMS?

We understand that paying for child care can be challenging. Many families consider flexible work schedules, part-time care or other informal arrangements to find an affordable solution. We encourage you to read about Maryland Family Network’s LOCATE: Child Care services and complete the registration form to connect with a specialist who’ll provide resources and referrals to child care that meets your budget.

The Maryland State Department of Education also offers financial assistance to eligible working families. For more information about the Maryland Child Care Scholarship, visit the MSDE website.

You may be eligible for the Johns Hopkins Child Care Scholarship if your child is enrolled at one of the following JHU partner centers. If you would like to join the waitlist to enroll your child at one of our partner centers, read more here.

  • Homewood Early Learning Center
  • Johns Hopkins Child Care and Early Learning Center (Bright Horizons)
  • Harry & Jeanette Weinberg Early Childhood Center

You may qualify for the Covid-19 Caregiving Relief Fund if you have paid for additional child care expenses as a direct result of COVID-19.

25. CAN I USE THE CHILD CARE VOUCHER IF I ALREADY RECEIVE FUNDING FOR CHILD CARE FROM ANOTHER SOURCE?

Yes. Eligibility is not affected by participation in other programs. If you are receiving assistance from the Child Care Scholarship, the state of Maryland, or another private or public funding source outside of JHU, you are still eligible for the child care voucher.

26. CAN I USE THE CHILD CARE VOUCHER IF I AM ALSO USING A DEPENDENT CARE FLEXIBLE SPENDING ACCOUNT (DCFSA) OR BACKUP CARE?

Yes, however, the combination of benefits from the Child Care Voucher, the DCFSA, and Backup Care through Care@Work cannot exceed $5,000 per year. You are responsible for monitoring your usage of these funds at Discovery Benefits. If you exceed $5,000 in any calendar year, the excess funds are reported as taxable income.

For more information about the Dependent Care Flexible Spending Account, available to full-time faculty or staff, visit the DCFSA webpage.

For more information about Backup Care, available at a reduced rate for staff, faculty and students according to specific eligibility guidelines, visit the Backup Care webpage.

TAXES

27. HOW DO I FIND MY ADJUSTED GROSS INCOME (AGI)?

Your federal income tax return will indicate your AGI. It is on line 8b if you filed a Form 1040 in 2019.

28. WHAT IF I HAVE A NEW DEPENDENT WHO WAS NOT CLAIMED ON MY MOST RECENT TAX RETURN?

We understand and accept that a new dependent might not be claimed on last year’s tax forms. When enrolling for the Child Care Voucher, the system will request documentation of your new dependent. If you have not yet received a copy of your child’s birth certificate, dated live hospital discharge papers are acceptable.

Employees: Follow the instructions from the benefits portal, myChoices Health & Life Enrollment, to add your child. Please contact (410) 516-2000 or benefits@jhu.edu if you have questions.

Students: Follow the instructions in the 2020 student application form, to add your child. Please contact childcare@jhu.edu if you have questions.

29. WHAT TAX DOCUMENTS DO I NEED TO PROVIDE?

To verify family income, you must submit completed, signed (or e-filed) copies of your 2019 US federal income tax return.

  • If you and your spouse were married filing separately, BOTH tax forms are required.
  • If you filed as Head of Household and have a spouse or domestic partner living in your home who also contributes to household or child care expenses, BOTH tax forms are required.

If you do not have a US tax form, you may submit alternate documentation of income in the form of:

  • A letter from your supervisor, sponsoring organization, or national government stating your income.
  • It must be on letterhead, be signed, and have legible contact information in case we need to verify income. In our experience, sponsoring organizations are happy to provide this type of letter.
  • Documentation of spouse or domestic partner’s income is also required. If you have additional questions about alternate documentation, please contact (410) 516-2000 or benefits@jhu.edu.

30. DO I HAVE TO PAY TAXES ON MY CHILD CARE VOUCHER?

  • For those who receive a W-2 from the university: You are allowed to exclude from income up to $5,000 of employer-provided, dependent care assistance in any taxable year, in combination of dependent care flexible spending account and backup care earned benefit. These child care dollars are considered employer-provided dependent care assistance. The maximum amount that may be excluded from income is $5,000 from all sources. Refer to IRS Publication 503, IRS Form 2441, and IRS Form 2441 Instructions for guidance pertaining to child and dependent care expenses.
  • For students who do not receive a W-2 from the university: The child care dollars awarded to you are taxable. It is your responsibility to claim these funds when filing your tax return.
  • For students who are non-resident aliens and receive a W-2 from the university: The child care dollars are not taxable income. You do not need to claim these child care dollars when filing your tax return (1040NR).
  • For students who are non-residents and do NOT receive a W-2 from the university: The child care dollars awarded to you are taxable. The university is obligated to report and withhold (14%) on the child care dollars awarded to you. To determine your residency status, you may be required to complete a Foreign National Information Form (FNIF).

If you need tax help, eligible employees and students may receive one free tax consultation, per topic, per year through mySupport. Call 443-997-7000 to request a tax consultation.

31. WHAT IF MY FAMILY’S AGI OR TAX CIRCUMSTANCES LAST YEAR ARE SIGNIFICANTLY DIFFERENT FROM THIS YEAR?

Eligibility for childcare voucher and scholarship is determined primarily by family income (AGI). If you experienced a qualified life event that has caused your AGI at the time of this application to be lower than your AGI from your taxes last year, you will need to provide additional documentation. Approved Life Events included: divorce or separation, change in student status, death of a spouse or partner, job loss or layoff. Documentation is required in all cases. Please refer to the list below for acceptable documentation. When entering your AGI in the application, you should enter your revised AGI based on the life event experienced.

In order to be considered, the revised AGI must fall within the income ranges for eligibility. Families whose AGI is outside of the stated ranges are not eligible. You will still need to submit the required tax documents and dependent verification.

Additional Required Documents:

  • Divorce or separation – 1. Official court document on letterhead or court stationery, must clearly state the effective date; 2. Proof of applicant’s wages (i.e. W-2, Box 1)
  • Death of spouse or partner – 1. Death certificate; 2. Proof of applicant’s wages (i.e. W-2, Box 1)
  • Job loss or layoff – 1. Employer’s letter on letterhead outlining terms of layoff; 2. Proof of unemployment benefits; 3. Proof of applicant’s wages (i.e. W-2, Box 1)
  • Change in student status – 1. Official enrollment or transcript to demonstrate student status, and wage statement if any; 2. Proof of applicant’s wages (i.e. W-2, Box 1)

ADDITIONAL QUESTIONS

32. IS THERE A WAIT LIST TO GET IN TO THE VOUCHER PROGRAM?

There is no wait list. However, there are defined enrollment periods. Refer to FAQ #19 to read about enrollment periods

33. HOW DO I APPLY?

Faculty/Staff must apply during Annual Enrollment each fall, to be approved for funding the following calendar year. New hires and those with qualifying life events must apply within 30 days after hire/event date. Visit myChoices Benefits Enrollment.

Student/Learner must apply during Annual Enrollment each fall, to be approved for funding the following calendar year. Students/Learners may also apply for partial-year funding in February and September. New students and those with qualifying life events must apply within 30 days after event/hire date. Visit online application form for Students/Learners.

Mid-Year Entry: Funds are awarded by calendar year. If you apply after January 1, your award will be pro-rated to the first day of the month following the complete submission of the required application documents. You may only apply outside of the designated enrollment periods if you are a new hire, new student, or have had a qualifying life event.

  • New Hires: You are eligible for the benefit the 1st of the month following your 120 day wait period, (90 days for Bargaining Unit).
  • New Students: You are eligible for the benefit on the first day of your full-time semester/term.
  • Qualifying Life Events: Birth, adoption or marriage will allow you to enroll in the program outside of the annual enrollment period. You must enroll within 30 days of the life event and the benefit will be effective the 1st of the month following the event. A change in child care needs due to Covid-19 allows you to apply mid-year.

Call 410-516-2000 or email childcare@jhu.edu if you have any questions.

In the unlikely event of a change in funding or availability,
please note that JHU reserves the right to pause, reduce, or discontinue the program for any reason.

If you use greater than $5,000 in combination of Child Care VoucherDependent Care Flexible Spending, and Backup Care benefits for any 12-month period, it will be applied to your wages, as required by the IRS.