For information on navigating FML, Birth Recovery Leave, Parental Leave, and Short-Term Disability, before, during, and after leave, refer to the tabs below.
Department HR/Administrator Resources
Employees who need to request leave should do the following:
- Contact their supervisor or HR Business Partner to notify them of their need for leave.
- Contact Lincoln Financial Group to start the leave claim by calling 888-246-4483 or visiting MyLincolnPortal (registration code JHUEE).
- If the leave is for their own medical need, they will either download a copy of the authorization form or be directed where to obtain to give to the treating physician. This will enable the physician to communicate with LFG.
- A claims manager from LFG will reach out to confirm employee eligibility and leave. After review of all required documentation, the claims manager will provide a determination of the claim.
- Employees can check the status of their claim at any time at MyLincolnPortal.
- The JHU Leave Team will notify the Department HR/Administrator when a leave claim is pending, approved, denied or changed.
- When the baby is born, the employee should contact Lincoln Financial Group at 888-246-4483 to confirm the birth.
- LFG will work with the individual throughout the duration of their leave and provide communication to both the employee and JHU.
- The JHU Leave Team will notify the department HR/administrator when a leave claim is changed, if at all.
- Department HR/administrators are responsible for updating the E210, if applicable, and submitting timely employment actions in SAP.
It is important to prepare for a smooth return to work. The employee should contact the supervisor or department HR representative as soon as possible to inform with the intent to return to work. Employees must provide a minimum of 2 days notice of their readiness to return. Additionally, if an employee is returning to work from a continuous leave for their own health condition, they must be cleared by Occupational Health Services (OHS) and provide a copy of the clearance form to their supervisor.
If an employee is are unable to return to work after 12 weeks of approved FML leave, they must contact the Office of Institutional Equity (OIE) to request an extension or accommodation at least 15 days prior to the expiration of approved FML. Reach the OIE at 410-516-8075 or [email protected].
Additional resources that may be helpful to prepare for returning to work:
- Johns Hopkins Employee Assistance Program (JHEAP) offers free assistance with emotional support and daily life needs, including finding child and elder care, resources for household help, and legal and financial consultation.
- The Hopkins Village: New Parent Back-to-Work Networking Group meets the first Thursday of each month from noon to 1 p.m. Register here
- New parent resources, including lactation support